A leading hedge fund- contract office administrator (up to 30k)

The Company

Our client is a leading financial institution, and they are seeking for Office Manager to join their team.

The Role

1. Meeting & Event Coordination

Master Scheduler: Manage and optimize meeting room bookings to prevent double-bookings and ensure priority sessions have space.

Technical Readiness: Ensure all conference rooms are equipped with necessary tech (AV, Zoom/Teams setups) and troubleshoot minor issues before meetings begin.

Hospitality: Coordinate catering for lunch-and-learns, board meetings, or client visits, and manage the "front-of-house" experience for guests.

1. Expense & Vendor Management

Financial Tracking: Record and reconcile office expenses, managing petty cash and corporate card receipts with high accuracy.

Vendor Liaison: Act as the primary point of contact for external partners (e.g., janitorial services, snacks/coffee delivery, stationery suppliers).

Cost Optimization: Review vendor contracts annually and source competitive quotes to ensure the company receives the best value for services.

Invoice Processing: Verify and code office-related invoices for the finance team to ensure timely payments.

1. Office Maintenance & Facility Operations

Environment Standards: Conduct daily walkthroughs to ensure common areas, kitchens, and workstations meet cleanliness and safety standards.

Maintenance Lead: Coordinate with building management for repairs (HVAC, plumbing, lighting) and oversee onsite contractors.

Supply Chain: Maintain an "always-stocked" inventory of office essentials, anticipating needs before they become urgent requests.

Your Profile

Experience: 3+ years in an administrative or office coordination role.

Financial Literacy: Comfortable with basic bookkeeping, expense reporting software (e.g., Expensify, Concur), and Excel.

Organizational Prowess: A proven ability to manage multiple "spinning plates" without letting any drop.

Communication: Clear, professional written and verbal communication for dealing with both internal executives and external vendors.

Tech Literacy: High proficiency in Microsoft 365 or Google Workspace.

Apply Today

To apply online (Word attachment only), please click the 'Apply' button. Please note that only short-listed candidates will be contacted.

Reference No. 67010-0013434940

By clicking 'apply', you give your express consent that Robert Half may use your personal information to process your job application and to contact you from time to time for future employment opportunities. For further information on how Robert Half processes your personal information and how to access and correct your information, please read the Robert Half privacy notice: https://www.roberthalf.com/hk/en/privacy. Please do not submit any sensitive personal data to us in your resume (such as government ID numbers, ethnicity, gender, religion, marital status or trade union membership) as we do not collect your sensitive personal data at this time.