Accounting Associate

Job highlights

1. Manage full sets of books for multiple Hong Kong companies
2. Advanced Excel skills (Vlookup, Pivot Tables) required
3. Experience preparing for auditors

The Role:

We are seeking a detail-obsessed Accounting Associate to take full ownership of the bookkeeping function for 4-5 Hong Kong entities. This is not a high-level analytical role. Instead, you will be the person responsible for ensuring that every single transaction is recorded, every document is filed, and the auditors have everything they need—without last-minute scrambling.

You will manage the full cycle: from bank transaction tracking to trial balance, and finally to audit preparation.

Key Responsibilities:

Multi-Entity Bookkeeping (4-5 Hong Kong Companies)

1. Track all banking operations across multiple entities and maintain accurate Excel records
2. Perform double-entry bookkeeping for all transactions
3. Use Excel (Vlookup, Pivot Tables) to consolidate and reconcile data across entities
4. Ensure every transaction is supported by proper documentation

Audit Preparation & Liaison

1. Prepare all schedules, reconciliations, and supporting documents for the annual audit
2. Act as the primary point of contact for auditors regarding day-to-day reporting issues
3. Maintain organized document flow so auditors can find what they need immediately

Quality Control & Error Management

1. Reconcile bank statements against Excel records regularly
2. Immediately flag any discrepancies between Excel and bank statements
3. Work with a "recheck several times" mentality—no room for mistakes
4. If a mistake happens, transparency is required (no hiding until auditors arrive)

Employment Setup & Payroll Management

1. Manage and calculate MPF contributions, salaries, and related reporting
2. Handle employment setup for new hires

Company Secretariat & Document Filing

1. Follow up on annual company secretariat affairs
2. Manage company document filing for all entities

Systems Recommendation

1. Able to recommend suitable financial systems (e.g., NetSuite, Xero) for account entry

What We ARE Looking For:

1. Experience managing full sets of books for multiple Hong Kong companies (you will own 4-5 entities)
2. Solid understanding of double entry, reconciliation, accruals, and trial balance
3. Advanced Excel skills (Vlookup, Pivot Tables) as your core tracking tool
4. Proven experience preparing for auditors (you will hand them everything)
5. Fluent in English and Chinese (for local auditors and internal communication)
6. A natural habit of rechecking your work several times
7. Transparency—does not hide mistakes
8. Ability to immediately raise questions when bank statements don't match Excel records

The Right Personality:

We don't need a strategist. We need someone who:

1. Will never lose information
2. Raises questions when bank statements don't match Excel
3. Has a natural habit of rechecking
4. Sleeps better knowing everything is documented