Administrative Support, SME Banking, Institutional Banking Group

Business Function

Corporate and Investment Banking provides corporate customers with a full range of commercial banking products and services, including cash management services, current accounts, time deposits, trade finance, working capital finance, term loans and foreign exchange. Through our continued commitment, DBS has cultivated long-standing relationships with its customers in the region that are based on account relationship management, service differentiation, product development and rigorous credit standards.

Responsibilities

• Provide administrative assistance and secretarial support to Department Head and the department
• Perform secretarial duties such as scheduling of appointments, telephone and visitor screening, travel arrangements, coordination of meetings, preparation of external/internal correspondences, preparation of presentation materials, maintenance/filing of documents etc.
• Provide general administrative support to the department and logistic support for departmental meetings/ events
• Compile and maintain various administrative and finance reports and perform related activities (e.g. expense claim) accurately and timely
• Develop and implement internal operational procedures on administrative activities
• Provide logistic and administrative support for staff onboarding and offboarding
• Handle procurement of office general and stationery supplies
• Support the staff engagement event, townhall, workshop, group visitors and external events when necessary
• Handle ad-hoc assignments as per request

Requirements

• Minimum 5 years’ relevant experience in secretarial and administrative activities, preferably in financial services industry
• Strong planning, organisation and numeracy skills, attention to details and ability to multitask 
• Good command of spoken and written English and Chinese (including Putonghua)
• Good PC skills including MS Word, Excel and Powerpoint
• Ability to work independently in a fast-paced digitalized environment
• Team player and proactive in supporting the team
• Self-motivated with a ‘can-do’ attitude
• Good interpersonal and communication skills

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