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Administrator

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Job Description - Administrator

ESF West Kowloon Kindergarten is looking for an administrator to join the school immediately.

The successful candidate will be posted at ESF West Kowloon Kindergarten from the end of April/May 2026, and will help us with the opening of the new kindergarten in August 2026.

General duties include, but are not limited to:

  • Support senior leaders and teachers with all admin work to ensure the smooth running of the office

  • Support senior leaders and teachers in planning and organising school events and activities

  • Support school administrative duties such as the Start of Year document collection

  • Work with the Admissions team in coordinating the new student startup process

  • Maintain files, folders, records, and calendars in good order

  • Respond to students'/parents' inquiries and correspondence

  • Cover school reception duties

  • Perform any other duties as and when assigned

  • Involved in setting up the new kindergarten in West Kowloon

Requirements

  • Holder of a Diploma/Bachelor's Degree in any stream

  • At least 2 years of administrative and secretarial experience

  • Fluency in both written and verbal English & Chinese is essential

  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Google Apps)

  • Strong collaboration, and organization skills in working effectively with internal and external parties

  • Effective and confident communication with teachers, parents, and students

  • High initiative, a positive and engaging personality

  • Capable of taking up assignments independently with minimum supervision

SupportStaffFinAcAd

SupportStaff


For enquiries, please contact Neha Modi at [email protected]


Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.  We strongly recommend early applications as we reserve the right to appoint candidates earlier than the closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer
 
The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.
 
Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.
 
ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

About Us

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools.
www.esf.edu.hk


About the Team

ESF West Kowloon Kindergarten serves approximately 200 children aged 3 to 5. The school follows the IB Primary Years Programme with an English/Dual Language Stream and is located in Tai Kok Tsui, West Kowloon. 

At WKK, our goal is to foster confident individuals developing the skills, attitudes, and a genuine love for lifelong learning. Our inquiry-based curriculum encourages children to ask "why" and lead their own learning, providing consistency with ESF primary schools that supports confident transitions.

Our vibrant learning community is set within a fantastic environment, including a spacious indoor play area for children to explore and learn. Above all, we are a family-oriented school that believes in building deep, authentic relationships within our school and local community.

https://www.wkk.esf.edu.hk

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About the Company

Esf Educational Services Limited

English Schools Foundation - the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

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