Associate, Relationship Management (f/m/d)

Field of Activity

The Office Manager & Executive Assistant to the Regional Head of North Asia will provide comprehensive administrative, executive support, and office management functions to ensure seamless operations within the Hong Kong office. This multi-function role requires a highly organized, detail-oriented professional with strong communication skills and the ability to manage multiple priorities in a fast-paced environment.

Your Responsibilities:

• Oversee office expense payments, petty cash, and general expense reporting


• Review, screen, and process vendor invoices for payment


• Review Hong Kong staff Concur expense reports and support internal audit activities


• Manage office insurance policies and coordinate supplier contract renewals


• Ensure office licenses and regulatory requirements remain up-to-date and compliant


• Liaise with local regulators and internal compliance teams, prepare regulatory reports, and oversee statutory and regulatory filings


• File Annual Returns and document changes in the Board of Directors


• Coordinate with Boards and Committees regarding signature lists, authorized signatories for our HK entity, and documents requiring management’s approval


• ⁠Maintain and update the URP (unit recovery plan) for the office


• Maintain office policies and procedures, updating as needed


• Plan and execute internal and external events, including birthday celebrations, team events, Chinese New Year luncheon, and Senior Management visits


• Provide backup support for Admin Executive


• Assist with visitor management, including welcoming guests and arranging hospitality


• Maintain records of staff annual leave, sick leave, and work-from-home arrangements


• Collaborate with Internal Communications and Corporate Engagement teams on HK office initiatives and employee engagement activities


• Coordinate external training programs for HK staff


• Assist with special projects and ad-hoc assignments as directed by senior management


• Support the senior management team with any other administrative needs as required

Our Requirements:

• Minimum 5 years of experience in a combined office management and executive assistance


• Proven experience supporting senior executives in a corporate or financial services environment


• Strong proficiency in Microsoft Office and Concur expense management system


• Excellent organizational and time management skills, with the ability to multitask and prioritize effectively


• Strong written and verbal communication skills in English, Cantonese, and Mandarin


• High level of discretion, integrity, and professionalism, with the ability to handle confidential information appropriately


• Proactive, resourceful, and able to anticipate needs and solve problems independently


• Flexible and adaptable, with the ability to manage changing priorities in a fast-paced environment


• Able to work effectively both independently and as part of a team


• Demonstrated ability to manage multiple tasks and priorities effectively

Location: Hong Kong