Clerk II (Clinical Administration Unit) [For Serving HA Staff Only]

Post\: Clerk II

Rank: Clerk II

Hospital/ Department\: Yan Chai Hospital / Clinical Administration Unit

Pay      \: HK$27,413 - HK$38,290 (HGPS Point 9 - 15) per month including Monthly Allowance

Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:

Perform clerical duties following general instructions or prescribed procedures with minimal supervision. The typical duties include:

1. Raise procurement requests for clinical departments

2. Collaborate with end users and other stakeholders to prepare, revise and finalize the quotation specification

3. Assist in the preparation of reports, powerpoints, etc. for meetings

4. Compile statistics and conduct simple analysis

5. Assist supervisors in all clerical support like licence monitoring

6. Assist in co-ordination of meetings / programmes

7. Supervise junior clerical and support staff

8. Draft correspondence and handle enquiries

9. Assist in secretarial and administrative support for the team e.g. coordination of returns, etc.

10. Perform any other duties as assigned by the supervisors

Entry Requirements:

1.  (a) Passes in 5 subjects in the Hong Kong Certificate of Education Examination including English Language (Syllabus B), Chinese Language and Mathematics, or equivalent.

       OR

 (b) 5 subjects in the Hong Kong Diploma of Secondary Education attaining the level specified below:

•  Level 2 in English Language, Chinese Language and Mathematics; and

•  Level 2 in New Senior Secondary subjects/ "Attained" in Applied Learning subjects / Grade E in Other Language subjects; or equivalent.

   

   

2.   3 years’ clerical experience with good knowledge of the functions and operations in one or more of the following areas:

(a) general administration

(b) filing and records keeping

(c) supplies and stores

(d) human resources

(e) finance, accounting and statistics

(f) data input and analyses

(g) typing, word processing and/or Chinese word processing

(h) telephone operation, client communication and reception service

 Preferred Attributes / Exposure:

1. Knowledge of other common office automation (e.g. E-mail, Internet/Intranet etc.) and PC applications (e.g. MS Word, Excel, Powerpoint, Chinese Word Processing), Knowledge of HA IT applications (e.g. HA TEAMS platforms, HA Sign platform, etc.).

2. Knowledge of ERP System.

3. Good interpersonal and communication skills

4. Responsible, self-motivated, able to work independently.

5. Experience in arranging training course and seminar is an advantage.

Remarks:

1.    Please refer to https\://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.

2.    Serving staff who have completed F.5/S.5 or equivalent and have 3 years' clerical experience within HA may also be considered.

Please submit application on-line on or before 15 September 2026. For enquiries, please telephone 2990 4177 / 2990 4170.