Executive Assistant - Global Asset Management firm

Our client is a well-established global asset management firm, renowned for its strong team spirit and positive corporate culture. They are currently seeking an Executive Assistant to join their expanding team and contribute to the continued success of the organization.

Responsibilities:

1. Secretarial support : Provide comprehensive clerical and administrative assistance to designated team members.
2. Travel coordination : Manage travel arrangements, visa applications, and expense claims.
3. Meeting organization : Plan and coordinate internal and external meetings and functions, including conference room bookings, sending invitations, catering, and venue setup.
4. Office administration : Oversee a full range of administrative functions, including office asset inventory (stationery, printing materials, pantry supplies, office systems, and furniture) and maintenance.
5. Correspondence management : Handle incoming and outgoing communications, courier services, and corporate gifts.
6. Clerical support : Assist with filing, printing presentations, and binding documents.
7. Reception duties : Answer incoming calls and welcome visitors.
8. Additional tasks : Support other administrative duties, such as coordinating office renovations when required.

Requirements:

1. Education : Diploma or above in a business-related discipline.
2. Experience : Minimum of 3 years’ secretarial experience in a sizable organization, preferably within an international asset management firm.
3. Language skills : Strong command of written and spoken English, Cantonese, and Mandarin.
4. Technical skills : High proficiency in MS Office applications (Word, Excel, PowerPoint).
5. Personal attributes : Detail-oriented, well-organized, and an effective team player.

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