Executive Assistant I, Capital Projects, Caritas Medical Centre

Rank \: Executive Assistant I
Department / Cluster \: Capital Projects, Caritas Medical Centre
Pay : HK$24,675– HK$29,195 per month
 Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities:
The successful candidate will be responsible to assist in carrying out the following duties:
1. Provide administrative support to manager(s) and supervisor(s) relating to minor works projects.
2. Provide secretarial support to committees and coordinate meetings, prepare discussion papers, reports and presentation materials.
3. Coordinate and monitor outsourced consultants and/or contractors to ensure quality services.
4. Assist in the supervision and monitoring of minor works projects undertaking by various works agents to the hospital.
5. Liaise with internal departments and external parties.
6. Assist in maintaining construction site safety and occupational safety and health issues in the office.
7. Prepare reports (site works progress & performance) for hospital management.
8. Prepare memo, perform document filing and process payment for projects.
9. Perform any other duties as assigned by manager(s) and supervisor(s).

Entry Requirement:
1. University Graduates with experience; OR
2. F.5/ S.5 with:
(a) 5 subjects passed in HKCEE incl. Eng (Syl. B) & Chin; or
(b) 5 subjects in HKDSE attaining the level specified below:
(i) Level 2 in Eng & Chin; and
(ii) Level 2 in New Senior Secondary subjects/ "Attained" in Applied Learning subjects
(subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects
AND diploma in a specialized function AND relevant experience.

Preferable Attributes/ Exposure:
1. Degree/Diploma holder in Building Services Engineering/Building Surveying/Building Studies/ Facility Management /Management Studies is preferred.
2. Working experience in Project Management, Building Works, Building Services, Mechanical / Electrical Engineering, Facilities Management, or property management is an advantage.
3. Good command of written and spoken English and Chinese.
4. Knowledge in the application of common computer software including AutoCAD, Microsoft Office etc.
5. Good communication and interpersonal skills.
6. Pleasant and mature personality, interested to work in hospital environment.
7. Able to work independently.
8. Familiar with Enterprise Resource Planning (eRP) system for purchase orders, Computerized Order Processing and Project Execution System (COPPE) and Facility Improvement and Maintenance Works Order Management System(FMMS) for handling minor works projects, and Computer-based Maintenance Management System (CMMS) for maintenance orders.

Remarks:
1. Please refer to https\://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.
2. Serving staff who have completed F.5/ S.5 with HKCEE/ HKDSE 5 passes/ attaining Level 2/ Grade E incl. Eng (Syl. B) & Chin/ Diploma AND 3 years' relevant experiences in HA; OR F.5/ S.5 with 5 years' relevant experiences in HA may also be considered.

Please submit application on-line on or before 12 August 2026. For enquiries, please telephone 2990 4186 / 2990 4187.