Executive Assistant I (Quality & Safety) [Queen Mary Hospital]

1.

Please refer to https\://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.

Position:

Executive Assistant I

Rank:

Executive Assistant I

Department / Hospital / Cluster:

Quality & Safety / Queen Mary Hospital / Hong Kong Island Cluster

Salary:

HK$24,675 – HK$29,195 per month

Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Key Responsibilities: 

1.

Provide administrative and clerical duties for daily operation of the Quality & Safety office.

2.

Liaise, coordinate and organize related meetings, trainings, programs and activities.

3.

Assist in organizing CRM & Simulation training and maintenance of equipment in the Simulation and Training Centre.

4.

Prepare presentation materials, meeting documents, records keeping, and draft meeting minutes.

5.

Prepare promulgation materials for Quality & Safety activities and programs, such as posters, booklets, leaflets, video clips, etc.

6.

Perform data entry and simple statistical analysis, assist in compiling audit and management reports.

7.

Handle the procurement of Quality & Safety related equipment.

8.

Assist in guiding junior clerical staff if necessary.

9.

Perform any other duties as assigned by supervisors.

Entry Requirements:

1.

University Graduates with working experience; OR

2.

Has obtained a diploma in a specialized function with relevant working experience and completed F.5/ S.5 with:

(a)

5 subjects passed in HKCEE including English Language (Syllabus B) and Chinese Language, or equivalent; OR

(b)

5 subjects in HKDSE attaining the level specified below:

• Level 2 in English Language and Chinese Language, and
• Level 2 in New Senior Secondary subjects/ “Attained” in Applied Learning subjects (subject to a maximum of 2 subjects under this category)/ Grade E in Other Language subjects, or equivalent.

Preferable Attributes / Exposure:

1.

High proficiency in PC applications (MS Word, Excel, PowerPoint) and word processing (both Chinese and English).

2.

Good knowledge and solid experience in graphic design / website building / video editing and related experiences on application of common software (e.g. Photoshop, Illustrator, Premiere Pro).

3.

Preferably with recognized professional qualification, e.g. Certificate, High Certificate, Diploma or Degree, in Computer Studies, Journalism, Multimedia Creation / Design or Visual Art.

4.

Good command of both written and spoken English and Chinese.

5.

Good communication and interpersonal skills.

6.

Responsible, self-motivated, outgoing and able to multi-task and perform assigned duties / tasks independently.