Executive Assistant II (Operation Room - Store Management Team)

Remarks:
1. Please refer to https\://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to  Applicants”.
2.  Serving staff who have completed F.5 / S.5 or equivalent and have 2 years’ relevant experience within HA may also be considered.
 

Please submit application on-line on or before 4 September 2026. For enquiries, please telephone 3949 4352.

Key Responsibilities:
1.    To assist the Operating Room (OR) and Operating Room Instrument Store (ORIS) in managing surgical instruments, equipment (include IT and non-IT equipment), medical consumable and CSSD items, such as preparation, supply, transportation, requisition, counting and recording.
2.    To operate the Surgical Instrument Tracking computer system (SITS) and Enterprise Resource Planning (ERP) procurement system.
3.    To contact other departments of local Hospital (or other Hospitals) and suppliers to arrange the supply and delivery of surgical instruments, equipment, consumable or products. 
4.    To assist in day-to-day OR and ORIS administrative functions, staff duty roster, and office facilities or equipment.
5.    To assist OR and ORIS:
     a. data collection, data input, data analysis and compilation of statistics report and to prepare statistical tables, graphs and charts.
     b. service evaluation includes conducting research.
     c. collection and analyzing management information, and in the preparation of management reports.
     d. office management, coordinate meetings / programmes / activities.
6.    To handle:
     a. draft correspondence.
     b. word processing, typing and data processing.
     c. perform filing duties.
7.    To relieve annual leave or duty of other OR and ORIS clerical staff.
8.    To handle reception or counter duties (e.g. collecting hospital fees and answering enquiries etc.).
9.    May be required to work in different locations.
10.    Perform any other duties as required.

Entry Requirements:
1. F.5 / S.5 with:
    (i) HKCEE 5 passes incl. Eng(Syl.B)  & Chin; or
   (ii) 5 subjects in HKDSE attaining the level specified below:
        (a) Level 2 in Eng & Chin; and
        (b) Level 2 in New Senior Secondary subjects / "Attained" in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects
AND diploma in a specialized function; 
OR
2. F.5 / S.5 AND relevant diploma in a specialized function with experience

Preferred Attributes:
1.    Good PC skill in MS office, Chinese word processing, PowerPoint, Excel & Access.
2.    Good command of both spoken and written English and Chinese.
3.    Good inter-personal skill.