Executive Assistant II (Specialist Out-Patient Department)

Department/ Hospital: Specialist Out-Patient Department, United Christian Hospital
Pay: HK$20,159 - HK$24,503 per month
Up to 5% of total basic salary as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.
 
Key Responsibilities:
1. To perform administrative and clerical support for the daily operation of the department.
2. To act as an clerical in-charge in Registration / Shroff and reception office.
3. To coordinate and implement all quota arrangement according to department policy.
4. To liaise, coordinate and organize for meetings, programmes and activities.
5. To coordinate the return of medical reports, revenue reports and other required statistical return to corresponding departments.
6. To assist clinic in all inventory work, requisition of stocks and store management.
7. To handle enquiries, liaise and communicate with staff and clients, partner NGO and other relevant parties.
8. To handle public and patient enquires.
9. To coordinate minor feedback and complaints with relevant departments.
10. To carry out general clerical duties that includes filing, data entry and simple statistics and record keeping.
11. To file and retrieve documents, compile statistics & returns and search for useful information.
12. To lead the clerical team in implementing the relevant OSH and quality improvement initiatives.
13. To perform reception services, help in counter and registration work, and provide information and assistance to patients and public.
14. To assist in the supervision of supporting staff of the department if necessary.
15. Other duties as assigned by supervisors.

Entry Requirements:
1. F.5 / S.5 with:
    (i) HKCEE 5 passes incl. Eng & Chin; or
   (ii) 5 subjects in HKDSE attaining the level specified below:
        (a) Level 2 in Eng & Chin; and
        (b) Level 2 in New Senior Secondary subjects / "Attained" in Applied Learning subjects (subject to a maximum of 2 subjects under this category) / Grade E in Other Language subjects
AND diploma in a specialized function;
OR
2. F.5 / S.5 AND relevant diploma in a specialized function with experience

Preferable Attributes:
1. Proficiency in common computer software (e.g. MS office, including Chinese Word processing).
2. Good command of both written and spoken English and Chinese (Cantonese/ Potunghua).
3. Responsible, self-motivated, outgoing, with good interpersonal skills, a team player, and able to work independently with good communication and interpersonal skills.
4. Procession of health care related work experience would be an advantage.

Remarks:

1. Please refer to https\://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to  Applicants”.
2.  Serving staff who have completed F.5 / S.5 or equivalent and have 2 years’ relevant experience within HA may also be considered.

Please submit application on-line on or before 18 September 2026. For enquiries, please telephone 3949 4352/ 2208 0328.