Executive Officer II

Position

: Executive Officer II

Rank

\: Executive Officer II

Cluster / Hospital / Department

\: Department of Anaesthesia, Pain and Perioperative Medicine, Queen Mary Hospital, Hong Kong Island Cluster

Pay

HK$38,290 to HK$67,526 (HGPS Point 15 to 27) per month including Monthly Allowance

Up to 15% of total basic salary (after deducting the contribution of Mandatory Provident Fund by Hospital Authority) as end-of-contract gratuity may be offered to contract staff upon completion of the contract subject to satisfactory performance.

Job

1.

Manage the administration functions and daily operation of the Department of Anaesthesia, Pain and Perioperative Medicine of QMH.

2.

Provide secretarial support to COS in management of resources with ANA medical staff, nursing staff, collaboration with other departments and other disciplines, collaboration with HKIC(E) in HKIC re-clustering, and COC(ANA). 

3.

Provide executive and clerical support to department and act as relieving when necessary.

4.

Assist in managing the work schedules and duty rosters.

5.

Provide support in training administration and activities.

6.

Provide clerical support in medical records, complaints and appreciation.

7.

Provide executive and secretarial support in meetings.

8.

Collect and analyse management information.

9.

Coordinate Quality & Safety activities and audits.

10.

Perform other duties as assigned by the supervisors.

Entry Requirements

1.

A university degree or equivalent.

2.

Good command of both written and spoken English and Chinese. 

Preferable Attributes

1.

At least two years’ post qualification working experience.

2.

Solid experience in supervising supporting staff.

3.

Experience in providing administrative and executive support to clinical teams.

4.

Good communication, interpersonal and organization skills, outgoing, able to work under pressure and multitasking.

5.

Responsible, self-motivated, highly flexible and detail minded, and able to work independently.

6.

Good analytical and problem-solving skills.

7.

Proficient with Microsoft Office suite, including Word, Excel, PowerPoint, Chinese word processing, Google Apps, Outlook, Zoom.

8.

Familiarity with processes and systems under Hospital Authority (e.g. HR procedures, CMS, e-Apps, eLC, and ACIS). 

Remarks

1.

Please refer to https\://www.ha.org.hk/haho/ho/hrd_jv/NotestoApplicants.pdf for “Notes to Applicants”.

Please submit application on or before 20 October 2026.  For enquiries, please telephone 2255 6641.