Executive Secretary

Your new company

Our client, a well-established and sizeable organisation, is seeking a highly capable and business-savvy Executive Assistant (EA) to support the Managing Director. This role is ideal for someone with strong organisational acumen, excellent communication skills, and the ability to operate in a fast-paced, dynamic environment. You will serve as the MD's right hand, providing full-spectrum administrative and project coordination support while maintaining a high level of professionalism and confidentiality.

Your new role
Executive Support

• Manage the Managing Director's complex calendar, schedule meetings, and coordinate internal and external appointments.
• Handle travel arrangements, logistics, itineraries, and expense management.
• Prepare presentations, reports, meeting materials, and confidential documents.
• Serve as the primary gatekeeper and liaison for internal stakeholders and external partners.

Project Coordination

• Support the MD in driving cross-functional projects and follow up with department heads to ensure deliverables are on track.
• Conduct basic research and consolidate information for decision-making.
• Assist in meeting coordination, agenda preparation, minutes-taking, and action tracking.

Office & Administrative Management

• Coordinate with senior executives, vendors, and business partners when required.
• Maintain efficient filing systems, workflows, and documentation.
• Support ad hoc tasks and business initiatives as assigned by the MD.

What you'll need to succeed

• Minimum 7+ years of Executive Assistant or Personal Assistant experience in sizeable organisations.
• Prior exposure in family offices, financial services, legal firms, consulting firms, multinational companies highly preferred
  • Strong proficiency in Microsoft Excel, PowerPoint, and Word.
  • Excellent command of Cantonese and English-both written and spoken.
  • Exceptional organisational, multitasking, and time-management skills.
  • Smart, business-minded, and capable of anticipating needs.
  • Flexible, proactive, and able to thrive in a fast-paced environment.
  • Strong attention to detail and a high degree of professionalism.
  • Passionate about learning, growth-oriented, and resilient under pressure.

What you'll get in return

• Work directly with a strategic and senior leader.
• Exposure to high-level business operations and decision-making.
• Opportunity to grow within a sizeable and reputable organisation.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.