Office Assistant, Administration

Key Areas of Responsibilities

1. Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance
2. Sort items to be delivered according to the delivery route
3. Plan and follow the most efficient routes for delivering goods
4. Data entry on incoming and outgoing postage / courier items
5. Sort and distribute incoming mail to departments
6. Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily
7. Special duty / ad-hoc logistic tasks during Forum or office event
8. Perform bank-in duties
9. Collect / deliver physical shares to / from CCASS & Computershare
10. Scan Account Opening Document to DMS
11. Operate office equipment and facilities, i.e. photocopying, binding
12. Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading
13. Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc
14. Daily meeting room set up & reinstating
15. Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order
16. Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc
17. Regular sanitization of public area, refill of hand sanitizers

Requirements

1. Minimum 1 year of relevant experience
2. Secondary school or above
3. Assigned job to be completed successfully on time
4. Learn to prioritize routine tasks and ad-hoc job assignment
5. Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team
6. Learning new skills or improve existing ones in order to adapt to the changing work environment
7. Learn effective computer skills on data processing & OA system
8. Provide friendly and efficient services to internal / external parties
9. Proficiency in Cantonese or Mandarin is preferred