Officer / Assistant Manager / Manager (several posts) - School of Medicine

Job Posting Details

As announced by the Government of the Hong Kong Special Administrative Region, HKUST will establish Hong Kong’s third medical school. We are now inviting dedicated, high-caliber and motivated individuals to join our dynamic and supportive team in various posts related to rolling out of the School, its 4-year graduate entry MBBS program, post-graduate education, and research activities.

Appointees will be assigned posts according to their expertise and experience, in areas such as administration and planning, committee support, faculty affairs, student advising and wellness, quality assurance and accreditation, communications and marketing, external relations and fundraising, research strategy and support, financial management and budgeting, procurement, human resources, medical campus and facilities development, and general administration and operational support.

Key Responsibilities

• Appointees will be entrusted with key responsibilities that include, but are not limited to:
• Support the development and implementation of administrative policies and procedures, ensuring alignment with University policies overall, as well as compliance with local accreditation and regulatory requirements.
• Work closely with faculty, professional services staff, and University counterparts, as appropriate, to provide administrative and executive support for planning and carrying out all the operational activities associated with the appointed role and the area of responsibility.
• Provide administrative and executive support to relevant committees and meetings, including scheduling, preparation of papers and reference materials.
• Maintain accurate documentation and record-keeping systems to ensure efficient retrieval of information and compliance with institutional policies.
• Compile and analyze relevant data, and provide reports to facilitate senior management’s decision-making for continuous improvement.
• Supervise and mentor junior staff where appropriate, foster a collaborative and innovative work environment in pursuit of achieving the University’s goals.
• Perform additional duties as assigned by supervisor.

Requirements

• Applicants should hold a bachelor's degree, with relevant higher degree(s) and/or other professional qualification(s) an advantage for more senior posts, and relevant post-qualification work experience within a sizeable organization or tertiary institution within the education sector (minimum 2-3 years for Officer, 3-5 years for Assistant Manager, 5-8 years for Manager posts).
• Good knowledge and experience of best practices in the area being applied for, with an understanding of the unique opportunities and challenges in the medical education landscape.
• Exceptional communication and interpersonal skills, with the ability to collaborate effectively and work well with diverse teams and individuals and motivate others.
• Strong organizational and problem-solving abilities, along with good analytical skills and attention to detail.
• Ability to multi-task, with the capacity to work independently and take proactive ownership of responsibilities to meet deadlines.
• Proficiency in written and spoken English and Chinese (Cantonese and Putonghua).
• Good IT and computer application skills.

Depending on the role, work outside normal office hours, including weekends/public holidays or evenings may occasionally be required.

Starting salary will be commensurate with qualifications and experience.  Fringe benefits including annual leave, medical and dental benefits will be provided where applicable.  Appointments will initially be made on a 2-year contract with contract-end gratuity, renewable subject to good performance and mutual agreement.

Shortlisted candidates will be invited to attend an interview and/or written test.

Applicants should apply online, indicating the type of role/area of expertise and level sought, and upload an up-to-date curriculum vitae.

Review of applications will continue until the posts are filled.

(Information provided by applicants will be used for recruitment and other employment-related purposes.  Applicants should read the Personal Information Collection Statement before submission of application.)

HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect.