Procurement Manager (Works & Facilities)

The Procurement Manager (Works & Facilities) will assist the Senior Procurement Manager oversee and manage all procurement activities related to campus development, major and minor works, asset enhancement, and facilities management. This role requires a strategic leader with a strong engineering or project management background to ensure that all capital projects, maintenance contracts, and facilities-related sourcing are executed transparently, cost-effectively, and in strict compliance with local building ordinances and statutory requirements.

The successful candidate will drive value while maintaining a safe, world-class learning environment for our international community.

Key Responsibilities

1. Strategic Sourcing & Project Procurement

• Lead end-to-end procurement cycles for major capital works, campus renovations, facilities management (FM) contracts, and structural maintenance.

• Develop and implement procurement strategies that optimize spend, mitigate risks, and ensure timely delivery of works without disrupting school operations.

• Draft, review, and finalize complex tendering documents, expressions of interest (EOIs), and Requests for Proposals (RFPs).

2. Vendor & Contract Management

• Source, pre-qualify, and manage a robust roster of contractors, consultants, and suppliers for engineering and works projects.

• Establish Key Performance Indicators (KPIs) for vendors and conduct regular performance reviews to ensure high-quality delivery.

• Negotiate commercial terms, SLAs, and pricing structures to maximize value for money while maintaining the highest safety standards.

3. Compliance, Governance & Risk Management

• Ensure all procurement activities and works-related contracts strictly adhere to the Building Ordinance and other relevant statutory, health, and safety regulations.

• Maintain the highest standards of integrity, transparency, and corporate governance throughout the tendering and awarding process.

• Collaborate with internal and external parties to manage contractual risks and resolve potential disputes with contractors.

4. Stakeholder Collaboration & Communication

• Act as the primary bridge between the Procurement function, the Facilities team, School Leadership, and external government bodies.

• Translate complex engineering and procurement data into clear, actionable insights for non-technical stakeholders.

Job Requirements

Education & Qualifications

• Degree Holder: Bachelor’s degree in Project Management or Engineering, or a closely related discipline.

• Professional qualifications such as CIPS, HKIS, or RICS are highly advantageous.

Experience

• A minimum of 8 years of professional procurement experience, specifically focusing on works, construction, and facilities management projects.

• At least 3–5 years of experience operating at a managerial level within a sizable organization (e.g., international schools, universities, property developers, or multinational corporations).

Technical Knowledge & Skills

• Deep familiarity with the Building Ordinance and relevant statutory/regulatory frameworks governing building works and facility maintenance.

• Strong expertise in contract laws, tendering procedures, and managing FIDIC or local standard forms of building contracts.

Language & Communication

• Fluency in English (spoken and written) is mandatory. The candidate must be comfortable negotiating, presenting, and drafting documents in English.

• Excellent interpersonal and presentation skills.

Personal Attributes

• Outgoing and proactive personality: A natural relationship-builder who enjoys engaging with diverse stakeholders.

• Strong negotiation, conflict resolution, and problem-solving skills.

• High level of emotional intelligence and adaptability to work effectively within an international school culture.

Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

For enquiries, please contact Karen Ng @ 37622653 or Email: [email protected]

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.  We strongly recommend early applications as we reserve the right to appoint candidates earlier than the closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer
 
The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.
 
Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.
 
ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

About Us

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools.
www.esf.edu.hk

About the Team

The English Schools Foundation (ESF) is a modern, well-managed educational organisation, committed to offering an international education to students drawn from over 70 countries. We are proud to be at the forefront of the educational hub in Hong Kong. We actively take advantage of the opportunities that Hong Kong offers as Asia’s world city and the principal gate-way to China.

The curriculum, leading to the International Baccalaureate, is adapted to Hong Kong, and the Asia Pacific region. ESF’s 1,100 teachers are highly qualified bringing with them experience from Australia, Canada, New Zealand, the United States, the UK and many other international school systems. All schools offer a broad range of out-of-school activities in Hong Kong and overseas.

ESF has over 18,000 students. Our culture is one of joy in learning and pride in achievement. The great majority of our students study for the IB Diploma and gain entry to universities all over the world. ESF has a long-standing commitment to children with individual needs and is the principal provider for English-speaking children with special educational needs in Hong Kong. For further details about ESF, please visit our website at https://www.esf.edu.hk/.