PTA Assistant

Renaissance College Parent Teacher Association is looking for a motivated, friendly, and highly organized Full-Time PTA Assistant to support the PTA’s day-to-day operations and help deliver successful school events throughout the year.

If you enjoy working with people, coordinating activities, and taking ownership of tasks—from planning to on-the-ground support—this role is for you.

Key Responsibilities
● Support daily PTA operations

• Assist the PTA with overall administrative support and routine PTA activities

• Ensure timely follow-up on PTA communications and tasks

● Event planning & coordination

• Assist with planning and execution for major and minor PTA events (e.g., School Fair, second-hand uniform sales, Joyful Fruit Day, parent conferences, social events)

• Coordinate event schedules, logistics, materials, and on-site setup/teardown support as needed

• Help prepare event communication and promotional content (in collaboration with the PTA team)

● Volunteer management & coordination

• Recruit, organize, and manage volunteer rosters

• Support volunteer check-in/briefings and ensure volunteers have clear roles and instructions

• Coordinate volunteer needs before and during events

● Sign-up sheets & event tracking

• Prepare, manage, and maintain sign-up sheets for volunteers, attendees, and/or event tasks

• Track responses and communicate updates to relevant PTA members

● Meetings support (agendas & minutes)

• Assist with setting meeting agendas and distributing materials in advance

• Take meeting minutes, compile action items, and follow up on assigned responsibilities

● General bookkeeping & simple accounting

• Support basic financial administration (e.g., donation tracking and payment logs)

• Maintain organized records for receipts, documentation, and general bookkeeping tasks

• Handle general business registrations and filings as needed (e.g., preparing/submitting required forms and maintaining related documentation)

• Help prepare simple reports for PTA needs as requested

● Administrative liaison & follow-up

• Liaise with school administration regarding funding requests

• Follow up on administrative tasks related to PTA operations (e.g., agreements, licenses, raffle tickets, and required approvals)

● Donations support

• Handle and record donations appropriately

• Assist with sorting and distributing donations as needed

● Logistics assistance

• Help move and organize the office, donation items, or simple equipment when required

Requirements
● Good command of both written and spoken English
● Cantonese speaking is required
● Proficient in Microsoft Office (e.g., Word, Excel, PowerPoint) and comparable softwares (Canva, Google drive)
● Comfortable using social media (IG, Facebook) for PTA communication and promotion
● Pleasant, polite, responsible, and highly organized
● Able to work independently and manage multiple tasks with attention to detail

Eligibility
Applicants must be a permanent Hong Kong resident or possess a valid visa to work in Hong Kong.

Working Hours
● 8:00 am – 5:00 pm
● 5 days per week

For enquiries, please contact Karen Ng @ 37622653 or Email: [email protected]

Applications will be reviewed on a rolling basis and offers may be extended prior to the job closing date.  We strongly recommend early applications as we reserve the right to appoint candidates earlier than the closing date.

By applying for this position, your application may be considered for other opportunities (senior-level roles, head of department, etc.) within ESF.

ESF is an Equal Opportunities Employer
 
The English Schools Foundation (ESF) is fully committed to providing equal employment opportunities. ESF will not discriminate on the basis of age, race, colour, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by local laws or regulations.
 
Personal data provided by job applicants will be used strictly in accordance with the ESF's Personal Data Policy, a copy of which will be provided upon request.
 
ESF is dedicated to ensuring the safety and well-being of all students in our care and expects all applicants to uphold this commitment. We adhere to rigorous recruitment practices, with all appointments contingent upon an interview, identity verification, criminal background checks (including ICPC, SCRC, and other international background checks as appropriate), assessment of social media presence, and positive references.

In accordance with the Keeping Children Safe in Education (KCSIE) 2025 guidelines, ESF may perform online checks for all shortlisted candidates prior to the interview.

About Us

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools.
www.esf.edu.hk

About the Team

The English Schools Foundation (ESF) is a modern, well-managed educational organisation, committed to offering an international education to students drawn from over 70 countries. We are proud to be at the forefront of the educational hub in Hong Kong. We actively take advantage of the opportunities that Hong Kong offers as Asia’s world city and the principal gate-way to China.

The curriculum, leading to the International Baccalaureate, is adapted to Hong Kong, and the Asia Pacific region. ESF’s 1,100 teachers are highly qualified bringing with them experience from Australia, Canada, New Zealand, the United States, the UK and many other international school systems. All schools offer a broad range of out-of-school activities in Hong Kong and overseas.

ESF has over 18,000 students. Our culture is one of joy in learning and pride in achievement. The great majority of our students study for the IB Diploma and gain entry to universities all over the world. ESF has a long-standing commitment to children with individual needs and is the principal provider for English-speaking children with special educational needs in Hong Kong. For further details about ESF, please visit our website at https://www.esf.edu.hk/.