Admin Executive-Chennai

Roles and Responsibilities:

•        To keep record of various delivery challans/ Service Reports/ Activity Logs

•        Keeping track of domestic Inward and Outward couriers

•        Attending employee requests at reception & Vendor handling at reception  

•        To keep track of Purchases and Consumption of all consumable material

•        To do first check of all monthly bills/ invoices against Purchase Orders and process for payment

•        Look after daily security activity in co-ordination with Security + end to end housekeeping mgmt.

•        Track of vendor’s, visitor’s, guest’s, interview candidate's 

•        Keeping track regarding seating arrangement of guest & new joiner.

•        To keep track of pantry consumables and maintenance of Pantry

•        Maintaining the record for issuing Photo ID / Access Cards

•        Key Management & data maintaining of keys wherever needed

•        Attendance of all Vendor's verification & correction

•        admin reports closure as per frequency

•        Keep the track for quotation regarding coordination with vendor 

•        To keep excel sheet maintain for Workplace request sheet everyday

•        Post shift completion report on daily task

•        Keep track for all registers maintained at reception 

•        New Joining seating arrangement & Guest seating arrangement General coordination)

•        Keeping track for accommodation requests if any

•        Electrical vendor coordination regarding AC & UPS 

•        Interview Candidate feedback form filling get done at reception (Supporting HR)

•        Interview Candidate question paper coordination (Supporting HR)

•        Compliance documentation regarding follow up with Vendor

•        Workplace request coordination 

•        Pantry crockery set record maintaining with the help of pantry boy 

•        Coordination with Vendor AC, Plumbing, electrician, Regarding general issue too

•        General coordination with food & snack’s vendor

•        Keeping track for Compliance regarding documentation 

•        To issue various stationery materials to employees as per requirement

•        To make sure daily availability of drinking water & milk in the office

•        To do daily supervision of CCTV and Access Control System

•        Guest Arrangement – Seating & lunch whenever needed

•        Pest Control tracking and check

•        Arrangement of decoration items for employee engagement activity

•        Stationary Management

•        Timely processing of any bills or invoices for admin

•        Vendor Management for all services falling under Admin domain

•        Space Management for the location and site

•        Responsible for various audits falling under admin domain

•        People Management

•        Liaise with key stakeholders internally & externally (including vendors, partners, government agencies and other organizations

•        Coordination with office builders for building related concerns and compliances