Admin -Travel Desk Executive

Job Summary:

We are seeking a proactive and detail -oriented Travel Desk
Executive to manage employee and business travel arrangements while supporting
day -to -day administrative operations. The ideal candidate should have
experience in travel coordination, vendor management, and administrative
support, with the ability to work in rotational shifts and handle multiple
tasks efficiently.

Key Responsibilities:

Travel Desk Management

• Coordinate
  domestic and international travel arrangements, including flight, hotel,
  train, and cab bookings.
  
• Obtain
  and compare travel quotations from vendors to ensure cost -effective travel
  solutions.
  
• Manage
  travel itineraries and provide timely travel -related information to
  employees and management.
  
• Handle
  travel requests, cancellations, rescheduling, and emergency travel
  requirements.
  
• Maintain
  travel records, invoices, and expense reports for audit and reconciliation
  purposes.
  
• Coordinate
  with travel agencies, airlines, hotels, and transport vendors for seamless
  travel operations.
  
• Ensure
  compliance with company travel policies and approved budgets.
  

Administrative Responsibilities

• Support
  day -to -day administrative operations and office management activities.
  
• Coordinate
  with facility management vendors for housekeeping, security, pantry, and
  maintenance requirements.
  
• Manage
  office supplies, stationery inventory, and procurement requests.
  
• Maintain
  records of vendor agreements, invoices, and payment follow -ups.
  
• Assist
  in organizing employee engagement activities, meetings, conferences, and
  company events.
  
• Coordinate
  visitor management and meeting room bookings.
  
• Support
  onboarding arrangements for new employees, including workspace and
  logistics coordination.
  
• Ensure
  proper documentation and record maintenance for administrative processes.
  

Vendor & Coordination Management

• Maintain
  strong relationships with travel and administrative vendors.
  
• Negotiate
  rates and service agreements to optimize costs and service quality.
  
• Monitor vendor performance and resolve service -related issues promptly.

Requirements

Desired Candidate Profile

• Graduate
  in any discipline.
  
• 2–5
  years of experience in Travel Desk, Administration, Facilities, or
  Corporate Services.
  
• Experience
  in flight, hotel, train, and cab booking coordination.
  
• Good
  knowledge of travel management systems and MS Office (Excel, Word,
  Outlook).
  
• Strong
  communication, coordination, and interpersonal skills.
  
• Ability
  to manage multiple priorities and work under tight timelines.
  
• Good
  negotiation and vendor management skills.
  
• High
  attention to detail and problem -solving ability.
  

Shift Requirement

• Willingness
  to work in rotational shifts, including weekends and holidays as per
  business requirements.
  
• Flexibility
  to support travel -related emergencies outside regular working hours when
  required.