Assistant Manager / Manager Project Monitoring & Financial MIS

Project Monitoring Job Description

1. Project Timelines & Schedules Review

• Review the Master Schedule and provide quarterly feedback on schedule accuracy and realism


• Summarize progress to date, milestones achieved, and conduct critical path analysis


• Track milestone adherence against the approved baseline schedule


• Analyze delays and recommend corrective or accelerative measures


• Evaluate the impact of delays on critical activities and overall project completion


• Identify non-critical activities at risk of becoming critical due to slippage or resource constraints


• Monitor and assess the implications of design changes on schedule and scope


• Compare anticipated versus actual project completion timelines and report deviations


• Review current project status and deployed resources (e.g., manpower, machinery, cranes)


• Flag execution concerns affecting timelines, quality, or safety

2. Project Costs & Budget Monitoring

• Track expected cost to complete and monitor cash outflows against the budget


• Summarize construction costs incurred to date


• Analyze cost variances against the approved business plan and justify deviations


• Forecast final cost to completion using updated cost and progress data


• Assess the financial impact of design changes on both cost and schedule


• Review change order records and ensure proper documentation and approval

3. Project Approvals Compliance

• Review approvals obtained during the review period and identify pending approvals


• Highlight compliance concerns related to regulatory or internal approval requirements


• Verify that construction activities align with the conditions of approved permits and authorizations

4. Procurements & Payments Review

• Review payments related to:
  
  
  
  • Purchase Orders, Agreements, and Contracts
  
  
  • Goods/Service Received Notes and Delivery Challans
  
  
  • Invoices and supporting documentation
  
  
  
  


• Ensure compliance with delegated purchase approval authorities and procurement policies

5. Major Contracts Review

• Monitor adherence to major contracts and flag any breaches or risks


• Identify and report concerns related to subcontractors, key suppliers, or performance gaps


• Review and verify compliance with construction quality plans as stipulated in contracts


• Document and report non-compliances observed during site visits, including follow-up actions

6. Contract Management & Payment Control

• Review supporting documents for construction-related payments (e.g., work completion certificates, inspection reports)


• Verify receipt of goods/services, quality acceptance, and certified work completion


• Evaluate authorization, advance recovery, and settlement procedures for compliance and efficiency


• Review bank guarantees and performance security documents for validity and coverage


• Ensure strict adherence to terms of Purchase Orders and Work Orders

7. Cost & Cash Flow Management

• Review adherence to the sanctioned cost budget and escalate material variances


• Collaborate with Finance to analyze budget vs. actual variances and recommend actions


• Evaluate the Cost MIS reporting process, identify gaps, and suggest improvements


• Analyze project cost incurrence through transaction-level review


• Recommend enhancements to cost and cash flow management processes and controls

8. Additional Responsibilities

• Participate in design, procurement, and progress review meetings as required


• Provide timely, data-driven insights to support decision-making by project leadership