Associate Director (Fund Administration)

• Leads and coaches Associates, Senior Associates, and Supervisors to achieve client service objectives;
  
• Oversees team day -to -day activities, providing support and guidance;
  
• Ensures accurate and timely preparation of monthly, quarterly, and annual reporting packages, including working papers and financial statements;
  
• Delivers high -quality ad -hoc reports requested by the client;
  
• Acts as a Second Level  or Final Reviewer for funds, designated by the Director and Executive Director;
  
• Collaborates with the Technical group to resolve accounting issues and address incident reports;
  
• Identifies and resolves issues effectively, anticipating challenges and adapting strategies;
  
• Ensures timely and quality delivery of all deliverables, meeting agreed -upon standards;
  
• Establishes the annual Fund Tasks budget hours, considering the complexities and peculiarities of assigned fund tasks.
  

• Maintains strict adherence to deadlines, both internal and external.
  
• Fosters a culture of professional development by providing mentorship, training, and guidance to team members. Sets clear performance expectations and tracks progress.
  
• Takes the lead in resolving issues with supervised team members, working in partnership with management and other HC Global offices;
  
• Ensures timely submission of timesheets, including those under supervision, to maintain accurate records of tasks completed and facilitate efficient payroll processing;
  
• Actively engages in group activities to cultivate a collaborative work environment, exchange knowledge, and contribute meaningfully to team objectives;
  
• Attends and completes all mandated training programs to enhance skill sets, stay abreast of industry developments, and ensure compliance with regulatory mandates;
  
• Maintains a comprehensive understanding of relevant best practices and client -specific agreements to guarantee adherence to established standards, mitigate potential risks, and deliver services of exceptional quality;
  
• Demonstrates flexibility, adaptability, and a willingness to contribute to the team's overall goals by performing additional duties as assigned by Directors, Executive Directors, and Managing Directors;
  
• Carries out the Specific Fund Admin Tasks summarized below:
  
• Carries out the roles and responsibilities based on the function assigned (CS, Resource, Technical, Learning & Development, Process & Technology, etc.);
  

• Supervises at least 1 Supervisor and 3 Senior Associates and/or Associates;
  
• Facilitates team coordination for fund assignments;
  
• Updates the monthly fund status file promptly;
  
• Assists with Operations -related projects, as needed;
  
• Reviews and approves invoices;
  
• Reviews profitability and fee increases;
  
• Assists with the collection process;
  
• Facilitates mentoring and coaching sessions with the team assigned to Fund;
  
• Ensures team members under supervision are attending the trainings and conferences;
  
• Participates in interviewing applicants for Supervisor, Senior Associate, Associate positions;
  
• Participates in annual deliberation of Supervisors, Senior Associates, and Associates, as needed;
  
• Updates Consolidated Fund Assignment;
  
• Facilitates trainings;
  
• Reviews Key Result Areas (KRA) and Key Performance Indicators (KPI) of team members;
  
• Facilitates projects as approved by Managing Directors;
  
• Performs roles and responsibilities required for the Functions assigned to Associate Director.
  

Requirements

• Graduate of Bachelor’s degree in Accountancy;
  
• Must be a Certified Public Accountant (CPA);
  
• Possesses extensive experience in Fund Administration Accounting, compliance, U.S. taxation, and other business -related activities; with at least 3 years of experience in people management;
  
• Strong financial reporting, regulatory compliance, and tax skills;
  
• Ability to develop business relationships, both within and outside of the Company;
  
• Excellent interpersonal, communication, and organization skills;
  
• Computer proficient, with advanced MS Excel skills.
  

Benefits