JOB DESCRIPTION
Associate – Events
About Rishihood University
Rishihood is India's first national transformation university. It prepares learners to solve the big problems of tomorrow. Our transformative education is built on three pillars:
1. Personal Impact – Developing physical, intellectual, emotional, and spiritual strength.
2. Professional Impact – Building real-world skills through industry-integrated, practice-based learning.
3. Public Impact – Fostering interdisciplinary thinking and a commitment to nation-building.
At Rishihood, we nurture leaders who will transform themselves, their professions, and the nation.
Role Overview
The Associate – Events role will be responsible for planning, coordinating, and executing university events that enhance the learner experience, strengthen campus culture, and foster community engagement. The role involves working with learners, faculty, university departments, vendors, and external stakeholders to deliver engaging and well-organised events aligned with Rishihood's vision.
Roles and Responsibilities
1. Event Planning, Execution and Learner Engagement
* Plan and execute university events, including cultural festivals, workshops, orientations, leadership ceremonies, competitions, conferences, and flagship institutional programmes.
* Coordinate with learner clubs, clans, learner leaders, and event committees to facilitate learner-led initiatives and campus engagement activities.
* Prepare event briefs, execution plans, schedules, checklists, and contingency arrangements.
* Manage on-ground operations, stage coordination, registrations, guest hospitality, and event-day requirements.
* Support inter-club collaborations, leadership transitions, induction programmes, and community-building initiatives.
2. Logistics and Vendor Management
* Coordinate venues, stage setups, audio-visual equipment, signage, catering, transport, and other event requirements.
* Liaise with vendors and internal teams, including operations, security, housekeeping, IT, hostel, and facilities.
* Assist with budget preparation, quotations, procurement requests, expenditure tracking, and resource allocation.
* Ensure timely setup, efficient execution, and adherence to university protocols.
3. Volunteer and Team Coordination
* Mobilise, brief, and coordinate learner volunteers for events.
* Delegate responsibilities, establish reporting structures, and monitor on-ground execution.
* Ensure effective team coordination and timely resolution of operational challenges.
4. Stakeholder Coordination and Communication
* Coordinate with faculty, learners, marketing, communications, admissions, academics, finance, and student affairs teams.
* Support event announcements, invitations, registrations, participant communication, and event collateral.
* Work with relevant stakeholders to ensure smooth coordination and timely completion of deliverables.
5. Event Documentation and Process Improvement
* Maintain event proposals, approvals, budgets, attendance records, photographs, and other relevant documentation.
* Prepare concise post-event reports covering execution, expenditure, participation, and key learnings.
* Identify opportunities to improve event processes and introduce engaging formats that enrich campus life.
Education and Experience Required
* Bachelor's degree in Event Management, Hospitality, Business Administration, Communications, Management, or a related field.
* 2–4 years of relevant experience in event management, programme coordination, campus activities, or institutional operations.
* Experience in managing events, coordinating vendors, handling logistics, and working with multiple stakeholders.
* Prior experience with learner communities, educational institutions, or youth-led programmes is preferred.
Key Skills and Competencies
* Strong event planning, coordination, and execution skills.
* Excellent communication, organisation, and time management.
* Effective problem-solving and decision-making under pressure.
* Ability to manage teams, volunteers, vendors, and multiple priorities.
* Basic understanding of budgeting, procurement, and resource management.
* Proficiency in Google Workspace, spreadsheets, and presentation tools.
* A proactive, hands-on approach with strong attention to detail.
Working Requirements
* Flexibility to work evenings and weekends based on event requirements.
* Willingness to be present during event setup, execution, and dismantling.
* Ability to work in a dynamic, fast-paced, learner-centric environment.
The Rishihood Advantage
At Rishihood University, events are opportunities to build community, nurture leadership, and create meaningful learning experiences. As Associate – Events, you will contribute to a vibrant campus culture through thoughtful planning, collaborative execution, and engaging university experiences.
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