Key Responsibilities
A. Manpower Planning & Recruitment
• Execute manpower deployment as per the approved Man Machine Ratio (MMR) and manpower
budget.
• Coordinate with Zonal Managers – P&A and factory HR teams to monitor manpower requirements
and vacancies.
• Ensure timely recruitment to avoid production loss due to manpower shortages.
• Monitor recruitment activities and ensure pre -employment tests are conducted effectively.
• Ensure selection of suitable candidates as per approved recruitment procedures.
• Coordinate with Training Department and factory HR teams to ensure all new employees undergo
induction and orientation programmes.
• Verify recruitment documents received from factory HR teams as per the prescribed checklist.
• Coordinate with Corporate HR for timely issuance of Offer Letters after necessary verification.
• Maintain recruitment reports, vacancy status, and joining trackers.
B. Employee Records & HR Administration
• Ensure all employee personal files are complete and updated with statutory and employment -related
documents.
• Monitor employee documentation including educational certificates, experience letters, salary records,
bank details, employment verification forms, and statutory declarations.
• Ensure proper maintenance of employee records in both physical and HRMS formats.
• Monitor employee onboarding and documentation compliance.
C. Payroll Coordination
• Verify attendance records through HRMS and coordinate with payroll for salary processing.
• Ensure attendance, leave records, overtime, loans, advances, statutory deductions, and other payroll
inputs are accurately verified before payroll processing.
• Randomly verify payroll calculations, deductions, and salary sheets before submission to Payroll
Department.
• Coordinate with Payroll, Accounts, MIS, and Audit departments for smooth payroll processing.
• Ensure salaries are processed and disbursed within the scheduled timelines.
• Monitor Personnel Officers during payroll activities and resolve payroll -related discrepancies.
• Coordinate preparation and disbursement of Annual Bonus.
• Monitor Full & Final Settlement processing for resigned, retired, deceased, and terminated employees.
• Ensure retirement intimations are issued and settlements completed within timelines.
D. Statutory Compliance
• Ensure timely registration of ESI and EPF for all eligible new employees.
• Coordinate timely remittance of ESI, EPF, PT, TDS, Labour Welfare Fund, LIC, Income Tax, and
other statutory contributions.
• Maintain statutory records and ensure compliance with applicable labour laws.
• Coordinate statutory audits and ensure records are readily available.
• Ensure compliance with customer audit requirements and statutory inspections.
E. Factory Administration
• Coordinate renewal of all statutory licenses and registrations, including:
o Factory Licence
o Factory Plan Approval
o Trade Licence
o Pollution Control Board Approvals
o Fire Safety Certificates
o Hygiene Certificates
o Building Stability Certificates
o Any other statutory approvals applicable to factory operations.
• Monitor renewal of lease agreements, canteen contracts, security contracts, and other service
agreements.
• Ensure timely submission of statutory monthly, quarterly, half -yearly, and annual returns under
applicable labour legislations.
F. Employee Separation Management
• Coordinate employee exit formalities including:
o Resignation acceptance process
o Exit clearance
o Full & Final Settlement
o Leave encashment
o Bonus
o Gratuity
o Statutory settlements
• Coordinate settlement of dues for retired employees and deceased employees in accordance with
company policies and statutory provisions.
G. Employee Relations
• Coordinate with factory HR teams to resolve employee grievances promptly.
• Support industrial relations initiatives and maintain harmonious employee relations.
• Assist in handling employee disciplinary matters as guided by the DGM – HR & Admin.
• Maintain effective communication with factory management and employees.
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