Executive - Admin

Position                       :  Executive

Location                      :  Bhopal

Reports to                   :  State Head

Tenure                         :  One Year (renewed based on
performance)

HelpAge India is a secular, not-for-profit
organisation in India, registered under the Societies’ Registration Act of
1860. Set up in 1978, the organisation works for ‘the cause and care of
disadvantaged older persons to improve their quality of life’. It runs
healthcare, agecare, livelihood, disaster response and awareness initiatives
throughout the country & advocates strongly for the elder cause. It became
the first and only Indian organization to be honoured with the ‘UN Population
Award 2020’ for its exemplary work in the field of ageing and population
issues, and earlier in 2014, has been the recipient of ‘Vayoshreshtha
Samman’ by Government of India, as an institution working for senior
citizens. We have been awarded highest CRISIL VO 1A grading for excellence in
operations and high credibility. We have been recognized as a Great Place to
Work.   

The Executive is responsible
for providing operational support across human resources, finance, procurement,
administration, and IT functions to ensure efficient office operations,
compliance, and seamless coordination with internal and external stakeholders.

Key responsibilities:

• Human
  Resources
  
• Coordinate employee documentation on joining, leave
  and attendance, separations and other HR documentation.
  
• Coordinate statutory compliance requirements
  and HR related MIS
  
• Finance
  Coordination
  
• Maintain and submit updates on petty cash
  accounts, and expense claims in accordance with organizational policies.
  
• Coordinate vendor payments, invoice processing
  and expense tracking.
  
• Support financial reporting, audits, year-end
  closures, and donor compliance requirements.
  
• Procurement
  
• Coordinate procurement activities, including
  vendor sourcing, purchase requisitions and invoice processing.
  
• Maintain procurement documentation and
  compliance records.
  
• Administration
  & IT Support
  
• Manage office administration, correspondence,
  records, asset inventories, and vendor services.
  
• Coordinate maintenance of office facilities,
  equipment, and infrastructure.
  
• Provide first-level IT coordination and
  support for users, assets, and systems.
  

Requirements

Qualifications
& Experience

• Graduate degree in Business Administration,
  Commerce, Human Resources, or a related discipline.
  
• 1-3 years of relevant experience in
  administration or
  office management.
  
• Proficiency in Microsoft Office  
  
• Strong organizational, communication,
  coordination, and stakeholder management skills.
  
• High level of integrity, attention to detail,
  and ability to handle confidential information.
  

Disclaimer:
The Job Description above is not an exhaustive list of skills, efforts, duties,
and responsibilities associated with the position.

HelpAge
India is an Equal Opportunity Employer and considers applicants for all
positions without prejudice to caste, religion or belief, sex, gender identity,
disability or any other characteristics protected by applicable laws.

HelpAge India is committed to creating a dynamic
work environment that values diversity and inclusion, respect and integrity.
For more information, visit www.helpageindia.org . Follow us on Twitter, Facebook, LinkedIn, and
YouTube.

Interested candidates may
apply within 15 days of this advertisement, with a cover /motivation letter,
and CV at  [email protected]; along with details of last
salary drawn, expected salary, and three professional referees. 

Due to the urgency of the position, interviews may be scheduled even
before the closure of the advertisement.  Hence, interested candidates are encouraged to apply at the earliest.
Please note that we will not be able to notify all applicants.  Only shortlisted candidates will be notified
about the interview date.