Executive Assistant

We are looking for a highly organised, proactive and dependable Executive Assistant to provide direct support to senior leadership. The role will involve managing follow-ups, coordinating tasks, maintaining information and records, and assisting with day-to-day business requirements.

The ideal candidate should be comfortable using AI tools to improve productivity, have strong Excel skills, communicate confidently, and be capable of independently following up with people and ensuring tasks are completed on time.

Key Responsibilities

• Provide day-to-day administrative and organisational support to senior leadership.
  
• Manage and track follow-ups with clients, vendors, employees and other stakeholders.
  
• Maintain task lists, deadlines, reminders and action points arising from meetings and discussions.
  
• Prepare and maintain Excel sheets, trackers, reports and basic business summaries.
  
• Coordinate meetings, calls, appointments and other requirements as needed.
  
• Draft and manage routine emails, messages, documents and correspondence.
  
• Use AI tools effectively for research, drafting, summarisation, data organisation and productivity.
  
• Maintain organised records, documents and information for easy retrieval.
  
• Follow up with internal and external stakeholders and ensure pending actions are closed.
  
• Assist with presentations, reports, documentation and other business requirements.
  
• Handle confidential information with discretion.
  
• Support senior leadership with ad-hoc administrative and operational requirements.
  
• Identify opportunities to simplify or automate repetitive administrative tasks.
  

Requirements

Candidate Profile

• Strong organisational and follow-up skills.
  
• Good working knowledge of Microsoft Excel and ability to maintain trackers and reports.
  
• Comfortable and confident using AI tools such as ChatGPT and similar productivity tools.
  
• Excellent written and verbal communication skills.
  
• Ability to manage multiple tasks and priorities simultaneously.
  
• Proactive approach with strong attention to detail.
  
• Ability to work independently and take ownership of assigned tasks.
  
• Comfortable communicating and following up with people at different levels.
  
• High level of confidentiality, professionalism and discretion.
  
• Previous experience as an Executive Assistant, Personal Assistant, Coordinator, Administrator or in a similar role would be an advantage.
  

What Will Make You Stand Out

• Strong practical use of AI to improve everyday productivity.
  
• Advanced or strong working knowledge of Excel.
  
• Excellent follow-up discipline and ability to close pending tasks.
  
• Ability to anticipate requirements rather than waiting for instructions.
  
• Strong sense of urgency and ownership.
  
• Ability to bring structure to a fast-moving working environment.
  

Core Skills

• Executive Assistance
  
• Task & Follow-up Management
  
• Microsoft Excel
  
• AI & Productivity Tools
  
• Documentation & Reporting
  
• Communication
  
• Coordination
  
• Time Management
  
• Data & Information Management
  
• Confidentiality & Discretion
  
• Administrative Support
  

Benefits