Executive Assistant

About the Opportunity - We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to stakeholders. The role is critical to ensuring the smooth execution of day-to-day priorities for the Director/Founder. This position sits within the HR/Admin department and requires a high level of discretion, professionalism, and the ability to manage multiple priorities in a fast-paced environment.

Role & Responsibilities
- Calendar & Meeting Management – Manage the executive’s calendar, schedule and coordinate meetings, prepare agendas, prioritize commitments, and ensure timely follow-ups.
- Travel Management – Plan and coordinate domestic and international travel, including flights, hotels, transportation, and itineraries.
- Email & Communication Management – Manage emails, correspondence, calls, and other communications on behalf of the executive.
- Administrative & Documentation Support – Manage day-to-day administrative activities and prepare presentations, reports, meeting notes, MIS, and other business documents as required.
- Follow-up & Task Management – Track action items, deadlines, and commitments to ensure timely completion.
- Stakeholder Coordination – Coordinate with internal teams, clients, vendors, partners, and other external stakeholders.
- Event & Meeting Planning – Organize conferences, business meetings, offsites, and corporate events.
- Expense Management – Maintain and process travel expenses, reimbursements, invoices, and related documentation.
- Confidential Information Management – Handle sensitive and confidential business and personal information with discretion.
- Research & Coordination – Conduct basic research and compile information required for meetings, decisions, and business activities.

Skills & Qualifications
- Minimum 1–3 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
- Proven experience in calendar, meeting, travel, and administrative management.
- Excellent communication, coordination, and interpersonal skills.
- Strong organizational and time-management skills with the ability to manage multiple priorities.
- Proficiency in Google Workspace and preparation of reports and presentations.
- Strong attention to detail with excellent follow-up and task-management skills.
- Ability to handle confidential and sensitive information with discretion.
- Professional, proactive, and capable of working independently in a fast-paced environment.