Executive assistant to Director

Job Summary

We are looking for a highly organized, proactive, and trustworthy Executive Assistant to the Director to provide comprehensive administrative, coordination, and executive support. The candidate will be responsible for managing the Director's schedule, coordinating meetings, handling communication, preparing reports and presentations, and ensuring timely follow-up on key business activities.

Key Responsibilities

• Manage the Director's calendar, meetings, appointments, and daily schedule.


• Coordinate internal and external meetings, calls, and appointments.


• Prepare meeting agendas, presentations, reports, and briefing notes.


• Attend meetings with the Director, prepare minutes of meetings (MOMs), and track action points.


• Follow up with department heads and team members on tasks assigned by the Director.


• Manage emails, correspondence, documents, and confidential information.


• Coordinate with clients, vendors, business partners, consultants, and senior management on behalf of the Director.


• Prepare and maintain MIS reports, dashboards, presentations, and business updates as required.


• Assist the Director in monitoring important business deadlines, projects, and commitments.


• Arrange domestic and international travel, accommodation, transportation, and itineraries.


• Maintain organized records of important documents, contracts, reports, and correspondence.


• Handle confidential and sensitive business information with complete discretion.


• Coordinate with various departments including HR, Finance, Sales, Operations, Marketing, and Administration.


• Conduct research and prepare summaries or information required for business decisions.


• Support the Director in special projects, business initiatives, and strategic assignments.


• Ensure timely communication and follow-up on important matters.


• Handle other responsibilities assigned by the Director from time to time.