Executive Assistant to Director - Mumbai

Executive Assistant to the Director

Location: Mumbai | Experience: 5+ years | Full-time | Management / Executive Office

About the Role
We’re seeking a dynamic and resourceful Executive Assistant to partner closely with our Director—someone who thrives in fast-paced environments, anticipates needs before they arise, and turns complexity into clarity. You’ll be more than a coordinator: you’ll be a trusted extension of leadership, helping shape priorities, streamline workflows, and ensure seamless execution across teams and geographies.

In this high-impact role, you’ll manage a demanding schedule, lead cross-functional coordination, safeguard sensitive information, and harness technology—including AI—to elevate efficiency and insight. If you’re detail-oriented, discreet, and energised by supporting strategic leadership, this could be the perfect next step for you.

What You’ll Do

• Executive & Calendar Leadership
  - Own the Director’s calendar with precision—balancing priorities, blocking focus time, and optimising availability.
  - Proactively prepare for meetings: draft agendas, assemble background materials, and anticipate questions.
  - Track action items post-meeting and ensure follow-through across teams.


• Strategic Follow-Up & Collaboration
  - Serve as the Director’s “eyes and ears”—monitoring progress on key initiatives and escalating blockers early.
  - Build strong relationships across departments to keep projects moving and decisions aligned.
  - Act as a trusted liaison, ensuring clear, consistent communication between leadership and stakeholders.


• Insightful Documentation & Reporting
  - Transform raw inputs into compelling reports, presentations, and management summaries.
  - Maintain a clean, searchable knowledge base—making information easy to retrieve and reuse.
  - Support business reviews, strategy sessions, and investor communications with polished deliverables.


• Professional & Discreet Communication
  - Craft clear, confident, and tone-appropriate messages—whether internal, external, or executive-facing.
  - Handle confidential matters with integrity, judgment, and unwavering discretion.


• Seamless Travel & Event Execution
  - Plan complex domestic and international itineraries—accounting for time zones, preferences, and last-minute changes.
  - Help bring key meetings, offsites, and leadership events to life, from logistics to post-event summaries.


• Confidentiality as a Core Value
  - Treat sensitive data—financial, HR, strategic—with the highest level of professionalism and security.


• Embracing Innovation & AI
  - Use AI tools (e.g., ChatGPT, Claude, Gemini) to accelerate research, drafting, analysis, and task automation.
  - Continuously explore smarter ways to work—testing new tech, refining workflows, and sharing best practices.

What Makes You a Great Fit

• ✔️ Exceptional organisational agility—you juggle multiple priorities without dropping a beat.


• ✔️ Polished communicator (written & verbal) with an eye for nuance and tone.


• ✔️ Proactive problem-solver who spots gaps and offers solutions before asked.


• ✔️ Comfortable working with ambiguity and adapting quickly to shifting demands.


• ✔️ Tech-savvy and curious—excited to leverage AI, collaboration tools, and productivity platforms.


• ✔️ Discreet, diplomatic, and deeply reliable.

Qualifications & Experience

• Bachelor’s degree in any discipline; MBA or professional certification is a plus.


• 5+ years in executive support—ideally as an EA/PA to a Director, CXO, Founder, or senior leadership.


• Experience in dynamic, growth-oriented organisations (startups, scale-ups, or multinational corporates).