Facilities Specialist

Location: Ambernath Manufacturing Facility 

Reporting To: Sr. Manager – Facilities / Dotted line reporting to Plant Head 

Key Roles & Responsibilities 

1. Plant Administration & Government Liaison

• Coordinate with external statutory and local authorities including:
  
  
  
  • MIDC
  
  
  • Gram Panchayat
  
  
  • Local Police Authorities
  
  
  • Fire Department
  
  
  • MSEDCL
  
  
  • Pollution Control Authorities
  
  
  • Utility Service Providers
  
  


• Ensure timely approvals, renewals, permits, and statutory compliances related to administration and facility operations.


• Represent the organization before local authorities for administrative matters.

2. Facilities Management

• Manage overall facility operations, infrastructure maintenance, and workplace services.


• Ensure optimum functioning of:
  
  
  
  • Administrative buildings
  
  
  • Offices
  
  
  • Utilities and common areas
  
  
  • Parking facilities
  
  
  • Employee amenities
  
  


• Coordinate preventive and corrective maintenance activities.


• Monitor facility service levels through vendor management and periodic audits.

3. Security Management

• Develop and implement plant security systems and procedures.


• Manage security manpower deployment and attendance.


• Monitor access control systems, visitor management, and CCTV operations.


• Conduct security audits and ensure compliance with company safety standards.


• Coordinate emergency response and crisis management activities.

4. Housekeeping & Workplace Management

• Ensure high standards of cleanliness and hygiene across the facility.


• Monitor housekeeping vendor performance through SLAs and KPIs.


• Conduct regular inspections and workplace audits.


• Ensure proper waste management and environmental compliance.

5. Transportation Management

• Manage employee transportation services.


• Optimize transportation routes and costs.


• Address employee transportation-related concerns.


• Ensure vendor compliance with safety and contractual requirements.

6. Cafeteria & Employee Welfare Management

• Oversee cafeteria operations ensuring quality, hygiene, and cost effectiveness.


• Conduct periodic audits of food quality and service standards.


• Coordinate employee welfare initiatives.


• Manage employee engagement activities and wellness-related programs.


• ture and optimize costs.

7. Medical & Occupational Health Coordination

• Organize periodic employee health check-up programs.


• Coordinate with occupational health service providers.


• Ensure maintenance of health records and monitoring of statutory medical requirements.


• Support health awareness and employee wellness initiatives.

8. Event Management

• Plan and execute company events including:
  
  
  
  • Annual Day
  
  
  • Sports Day
  
  
  • Festival Celebrations
  
  
  • Employee Engagement Programs
  
  
  • Leadership Visits
  
  
  • Town Halls
  
  
  • CSR Activities
  
  


• Manage budgets, vendors, logistics, and execution of events.

9. Uniform & Employee Facilities Management

• Manage procurement and distribution of employee uniforms.


• Ensure compliance with company standards and safety requirements.


• Maintain inventory control and replacement schedules.

10. Pest Control Management

• Implement preventive pest control measures.


• Coordinate with service providers.


• Ensure compliance with hygiene and quality standards.


• Conduct periodic inspections and audits.

11. Budgeting & Cost Control

• Prepare annual administration and facility management budgets.


• Track monthly expenditures against approved budgets.


• Identify and implement cost-saving initiatives.


• Negotiate contracts and service agreements to achieve operational efficiency.

12. Vendor & Contract Management

• Manage administration-related vendors and service providers.


• Develop service agreements, SLAs, and performance metrics.


• Conduct quarterly vendor performance reviews.


• Ensure compliance with contractual obligations and company policies.

13. MIS, Reporting & Documentation

• Prepare weekly and monthly MIS reports.


• Analyze operational performance and cost trends.


• Maintain records related to administration, contracts, compliance, and audits.


• Support management reviews with data-driven insights.

14. Cross Functional Coordination

• Work closely with:
  
  
  
  • Plant Operations
  
  
  • Finance
  
  
  • HR
  
  
  • Procurement
  
  
  • EHS
  
  
  • Corporate Administration
  
  


• Support plant expansion projects and infrastructure initiatives.


• Participate in continuous improvement programs.

Experience

• 10 to 15 years of relevant experience in Administration, Facilities Management, and Plant Administration.


• Experience in handling administration functions for a manufacturing facility with 500+ employees.


• Proven experience as an individual contributor managing end-to-end administrative operations.


• Exposure to multinational/global work environments is mandatory.


• Experience in manufacturing, engineering, industrial, or facility management organizations preferred.

Educational Qualification

• Graduate in any discipline.


• MBA, B.Tech, or equivalent professional qualification will be an added advantage.


• Candidates from Facility Management organizations such as JLL, CBRE, Cushman & Wakefield, ISS, etc., will be preferred.