Key Responsibilities (Main Duties)

• Ensure timely processing of vendor payments and reconciliation of purchase orders.
  
• Maintain accurate ledgers and perform monthly closure activities.
  
• Manage and update fixed asset registers in line with company policy.
  
• Review and streamline vendor communication processes to improve alignment and reduce delays.
  
• Collaborate with cross -functional teams to enhance vendor coordination and support operational efficiency.
  
• Assist in evaluating and implementing tools (such as Power BI or payment automation systems) to improve reporting accuracy and reduce manual workload.
  
• Contribute to financial data accuracy by ensuring timely email reviews, follow -ups, and approvals.
  
• Drive automation and continuous process improvement within the vendor payment cycle.
  

Key Result Areas (KRAs)

1. Ensure a high percentage of vendor payments are completed on or before due dates.
   
2. Maintain accuracy and timeliness in monthly financial closing activities.
   
3. Keep the fixed asset register updated and accurate.
   
4. Minimize payment delays and vendor disputes related to PO financing.
   
5. Maintain error -free ledger records and timely reconciliations.
   
6. Ensure effective communication and coordination with internal stakeholders and vendors.
   

Key Performance Indicators (KPIs)

Personal Impact

• Pay Like a Pro: Achieve 95%+ vendor payments processed before due dates with zero manual errors.
  
• Close with Confidence: Complete monthly financial closure activities accurately and within timelines.
  
• Asset Ace: Maintain 100% accuracy in the fixed asset register with timely updates.
  
• Inbox to Action: Ensure follow -ups, approvals, and payment documentation are consistently updated.
  

Organizational Impact

• Smooth Pay Cycles: Eliminate payment -related escalations from vendors and internal stakeholders.
  
• Ledger Excellence: Maintain clean, reconciled, and audit -ready ledgers.
  
• Efficiency First: Support or implement automation initiatives that reduce manual effort by 20–30%.
  
• Vendor Trust: Foster strong vendor relationships through timely payments and transparent communication.
  

Team Excellence

• Vendor Communication Champion: Proactively engage with vendors to reduce delays and avoid confusion.
  
• Knowledge Sharing: Support junior team members in understanding PO financing and accounts payable processes.
  
• Continuous Learning: Develop proficiency in tools such as Power BI and ERP enhancements.
  
• Process Improvement Advocate: Identify bottlenecks, recommend solutions, and optimize payables workflows.
  

Skills & Qualifications

• Proficiency in Microsoft Excel (Basic and Advanced).
  
• Working knowledge of Tally ERP and POS Systems.
  
• Basic understanding of financial principles and accounting processes.
  
• Strong attention to detail and organizational skills.
  
• Effective written and verbal communication skills.
  

Preferred Qualifications

• Bachelor's degree in Commerce, Accounting, or Finance; MBA Finance preferred.
  
• 2–4 years of experience in Accounts Payable, Vendor Management, or Supply Chain Finance.
  

Tools & Software Used

• Microsoft Excel
  
• Tally ERP
  
• POS Systems
  
• Power BI (preferred)
  
• Payment Automation Tools (preferred)