"Gurgaon Biz OPS Executive Administrative Assistant"

JOB REQUISITION

LOCATION

ADDITIONAL LOCATIONS

JOB DESCRIPTION

KEY RESPONSIBILITIES
The following statements are intended to describe the general nature and level of work being performed. This is not 
intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel.
 Executive & Administrative Support
• Provide day-to-day administrative support to Managing Directors, including complex diary management across 
time zones
• Coordinate and manage meetings, including scheduling, logistics, agenda preparation, and follow-ups
• Organize virtual meetings (e.g. MS Teams), ensuring all materials and technology are in place
• Prepare, format, and edit documents, reports, and correspondence
• Create high-quality PowerPoint presentations and supporting materials
• Monitor group Executive Assistant Service Centre inbox including prioritization and responses

Expense & Travel Management
• Prepare and submit expense claims accurately and in a timely manner
• Ensure compliance with company policies and deadlines
• Support travel coordination where required, including itineraries and bookings
 
 Stakeholder Support & Customer Service
• Act as a professional point of contact for internal and external stakeholders
• Build strong working relationships with UK Managing Directors and wider teams
• Provide a high level of customer service, responsiveness, and professionalism
 

Shift Timing: 11:00 am - 8:00 pm

REQUIRED QUALIFICATION & SKILLS

• Previous experience in a similar Executive Assistant / Operations Administration role
• Proven experience supporting stakeholders remotely across multiple international time zones
• Strong organizational skills with the ability to manage shifting priorities
• Excellent communication and stakeholder management skills
• High attention to detail and discretion with confidential information
• Advanced Microsoft Office skills, particularly PowerPoint, Excel, and Word
• Experience using MS Teams and Outlook in a virtual environment
• Strong customer service mindset and proactive approach
• Experience using AI-powered productivity and scheduling tools.
• Skilled in leveraging AI for information management and document preparation.
• Understanding of data privacy and ethical use of AI in the workplace.

Education / Certifications
• Post Graduation 

Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.