Hiring || Executive Assistant to Director

Job Description – Executive Assistant to Director

Job Summary

We are seeking an experienced and highly professional Executive Assistant to provide comprehensive administrative and executive support to the Director. The ideal candidate should have extensive experience in managing executive schedules, coordinating meetings, handling confidential information, and ensuring smooth day -to -day operations in a manufacturing environment. Candidates from Steel, Iron & Steel, Metal Manufacturing, or similar industrial sectors will be preferred.

Key Responsibilities

• Manage the Director's calendar, appointments, meetings, and travel arrangements.
  
• Coordinate internal and external meetings, prepare agendas, and record meeting minutes.
  
• Draft, review, and manage confidential correspondence, reports, presentations, and business documents.
  
• Act as the primary point of contact between the Director and internal/external stakeholders.
  
• Follow up with various departments to ensure timely execution of tasks and projects.
  
• Handle confidential information with utmost discretion and professionalism.
  
• Organize business travel, accommodation, itineraries, and expense reports.
  
• Maintain important records, documents, and executive files.
  
• Coordinate board meetings, management reviews, and leadership discussions.
  
• Prepare MIS reports, presentations, and management dashboards as required.
  
• Screen phone calls, emails, and prioritize communications efficiently.
  
• Assist in planning company events, client visits, and executive engagements.
  
• Ensure smooth administrative support for the Director's office.
  

Requirements

• Minimum 8 years of experience as an Executive Assistant, Executive Secretary, or Personal Assistant to Senior Management/Director.
  
• Experience in Steel Manufacturing, Iron & Steel, Metal Manufacturing, Heavy Engineering, Engineering Manufacturing, or similar industries is mandatory.
  
• Excellent verbal and written communication skills.
  
• Strong organizational, coordination, and multitasking abilities.
  
• High level of confidentiality, integrity, and professionalism.
  
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  
• Experience in preparing presentations, MOMs, MIS reports, and official correspondence.
  
• Ability to coordinate with cross -functional teams and senior leadership.