Executive Secretary

Role Overview

We are seeking an experienced and highly organized Executive Secretary to provide comprehensive administrative and executive support to the Chairman. The ideal candidate should possess excellent coordination, communication, documentation, and analytical skills, along with strong shorthand proficiency.

Key Responsibilities

• Manage the Chairman's calendar, appointments, meetings, and schedules.
  
• Coordinate domestic and international travel, including ticket bookings, visa arrangements, accommodations, and itineraries.
  
• Prepare reports, presentations, meeting minutes, and analytical summaries.
  
• Handle confidential correspondence, documentation, and follow -up actions.
  
• Take accurate notes using shorthand and prepare professional meeting records.
  
• Coordinate with internal departments, business associates, and external stakeholders.
  
• Organize executive meetings, events, and leadership engagements.
  
• Track action items and ensure timely closure of assignments.
  
• Provide administrative and operational support to senior leadership.
  

Required Skills

• Shorthand Writing (Mandatory)
  
• Executive Calendar & Meeting Management
  
• Travel & Visa Coordination
  
• Documentation & Correspondence Management
  
• Report Preparation & Presentation Skills
  
• Strong Analytical & Organizational Skills
  
• MS Office (Excel, Word, PowerPoint)
  
• Excellent Communication & Stakeholder Management
  
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Requirements