Junior Executive Assistant to Trustee/Director

About the Opportunity
A fast-evolving governance and strategic advisory firm operating at the intersection of corporate trust, family offices, and high-net-worth client management, we empower Trustees and Directors with seamless administrative, operational, and compliance support. Our culture thrives on discretion, precision, and proactive execution — enabling leadership to focus on high-impact decisions while we handle the critical infrastructure behind them.

Role & Responsibilities

• Manage calendars, scheduling, and travel logistics for Trustees/Directors with high accuracy and discretion.


• Prepare, proofread, and format board papers, meeting agendas, minutes, and executive communications.


• Coordinate internal and external stakeholders — including legal, finance, and compliance teams — to ensure timely delivery of inputs.


• Track action items, deadlines, and follow-ups post-meetings and maintain an organized governance dashboard.


• Handle confidential documents and communications with strict adherence to data privacy and compliance protocols.


• Support ad-hoc research, data compilation, and presentation decks for strategic initiatives and regulatory filings.

Skills & Qualifications

• Must-Have


• MS Office (Word, Excel, PowerPoint)


• Calendar management tools (Outlook, Google Calendar)


• Document formatting & proofreading


• Stakeholder coordination


• Confidentiality & discretion


• Board governance basics


• Time management & prioritization


• Meeting minute writing


• Preferred


• Experience in legal or financial services environment


• Familiarity with CRM or governance software (e.g., BoardEffect, Diligent)


• Basic understanding of company secretarial or compliance practices

Benefits & Culture Highlights

• Work in a high-trust, low-micromanagement environment with direct exposure to senior leadership.


• Structured career path with opportunities to grow into governance, compliance, or executive support roles.


• Flexi-hours within core working days and professional development stipends.