Purchase & Vendor Cordinator

We are looking for a Purchase & Vendor Coordinator to take end-to-end ownership of purchase orders for raw materials and packaging materials, and to make sure every order moves smoothly from requirement to closure through strong coordination and follow-ups.

Key Responsibilities

• Take complete ownership of each order through every stage: requirement, PO, vendor confirmation, production, dispatch, delivery, and closure.
  
• Raise purchase orders based on requirements and share them with vendors on time.
  
• Follow up proactively with vendors on order confirmations, production status, dispatch timelines, and delivery schedules.
  
• Track vendor-side production for packaging materials, including artwork approvals, proofs, and lead times.
  
• Identify delays early, escalate them, and work with vendors and internal teams to resolve them.
  
• Maintain accurate, up-to-date PO and order trackers, and share regular status updates with stakeholders.
  
• Coordinate with Production, Warehouse, Quality, Finance, and Supply Chain teams to ensure smooth order flow.
  
• Coordinate material receipt, GRN, and quality clearance with the Warehouse and Quality teams.
  
• Close orders by coordinating invoice matching and documentation handover to Finance.
  
• Maintain organised purchase records, vendor details, and order documentation.
  
• Handle multiple vendors and orders at the same time without missing deadlines.
  

Requirements

• Bachelor's degree in Commerce, Business, Supply Chain, or a related field.
  
• 1–3 years of experience in purchase coordination, vendor coordination, or procurement operations.
  
• Experience in FMCG, Pharma, Skincare, Beauty, or D2C is preferred.
  
• Proficiency in MS Excel (trackers, basic formulas, reports) and Tally/ERP software; Zoho experience is an added advantage.
  
• Strong follow-up skills and a sense of ownership over every order handled.
  
• Good communication and coordination skills with both vendors and internal teams.
  
• Highly organised, detail-oriented, and proactive.
  
• Ability to manage multiple orders, vendors, and priorities within deadlines.