Senior Executive Assistant

Position Title: Senior Executive Assistant / Senior PA
Location: Chandigarh
Employment Type: Full-Time

Role Overview:

We are looking for a reliable, proactive, and well-organised Senior Executive Assistant to provide end-to-end administrative, coordination, and communication support to senior leadership. The role requires high ownership, discretion, flexibility, strong operational execution, and the ability to work in fast-paced, high-responsibility environments, while ensuring seamless day-to-day functioning of leadership operations.

Key Responsibilities:

1. Leadership Coordination & Daily Management

• Act as the primary point of coordination for senior leadership.
  

• Manage and coordinate email communication, calendar scheduling, daily agendas, meetings, reminders, follow-ups, and daily schedules.
  

• Prepare briefing notes, task tracking, and daily action plans.
  

2. Call & Communication Handling

• Handle phone calls, emails, and official correspondence on behalf of the senior authority, ensuring timely responses.
  

• Prioritize communications and ensure effective follow-ups.
  

• Draft, proofread, and send professional and official communications.
  

• Maintain systematic records of communication and task tracking.
  

3. Meeting, Event & Travel Coordination

• Plan, organise, and coordinate business meetings, leadership engagements, official events, and visits.
  

• Accompany the senior authority for official work, business meetings, and events.
  

4. Office Administration & Documentation

• Manage confidential documents, record keeping, and systematic filing systems.
  

• Ensure accurate data management and documentation tracking.
  

• Provide day-to-day operational and administrative support.
  

5. Stakeholder & External Coordination

• Act as the primary point of contact for internal and external stakeholders.
  

• Coordinate between senior leadership, business teams, and external partners.
  

• Support high-volume meetings, calls, and multi-stakeholder coordination.
  

Key Requirements:

• Strong background in operations, executive support, or leadership assistance.
  

• Excellent communication, coordination, and multitasking skills.
  

• Proficient in email handling, calendar management, documentation, and MS Office tools.
  

• Comfortable with high-volume calls, meetings, and coordination work.
  

• Willingness to travel frequently during events and work extended hours when required.
  

• High degree of confidentiality, discretion, maturity, and reliability.