Senior Manager / HOD - Security & Administration

Position: Senior Manager / HOD - Security & Administration

Location: Panipat, Haryana

Role Purpose

The Head – Administration & Security will be responsible for leading the administration, security, and facility management function across multiple manufacturing units in Panipat. The role ensures a safe, secure, compliant, and well-maintained work environment while driving operational discipline, infrastructure upkeep, and administrative excellence.

The incumbent will lead a team, establish robust systems and processes, coordinate with internal stakeholders and external agencies, and ensure seamless day-to-day administration across all assigned facilities.

Key Responsibilities

Security Management

• Develop and implement comprehensive security policies, SOPs, and site security protocols.


• Ensure round-the-clock security of factory premises, assets, employees, and visitors.


• Manage and monitor deployment of security personnel across all locations.


• Supervise access control systems, visitor management, vehicle movement, and gate operations.


• Oversee CCTV surveillance systems, alarm systems, biometric access, and other electronic security infrastructure.


• Conduct periodic security audits, vulnerability assessments, and risk reviews.


• Lead incident investigations and ensure timely corrective and preventive actions.


• Coordinate with local police, fire authorities, and other government agencies whenever required.


• Drive emergency preparedness, evacuation drills, and crisis management initiatives.

Administration & Facilities Management

• Ensure smooth administration of multiple manufacturing facilities.


• Oversee housekeeping, sanitation, pest control, horticulture, and overall upkeep of factory premises.


• Maintain office infrastructure, buildings, utilities, common areas, and employee amenities.


• Supervise (if applicable) transport arrangements, cafeteria services, guest house operations and other support services.

Procurement & Budget Management

• Prepare annual administration budgets and monitor expenditures.

Compliance & Governance

• Ensure compliance with statutory requirements related to factory administration, safety, and security.


• Ensure adherence to organizational policies and governance standards.

Team Leadership

• Lead, mentor, and develop administration and security teams. Define KPIs and monitor team performance.

Desired Candidate Profile

Education

• Graduate in any discipline.


• Additional qualification in Administration, Industrial Security, Facilities Management, or related areas will be preferred.

Experience and Background needed

• 10–15 years of relevant experience in Administration, Security, and Facility Management within manufacturing or industrial organizations.


• Experience in handling multiple factory locations will be an advantage.

• Candidates from the Armed Forces, Paramilitary Forces, or other Defence services are strongly preferred.

Behavioural Competencies

• High standards of integrity, ethics, and confidentiality.


• Strong leadership presence with the ability to establish discipline, enforce policies, and drive accountability while maintaining professionalism and fairness.


• Decisive and composed under pressure.


• Strong interpersonal and stakeholder management capabilities.