Senior Officer - Administration

1. Facility & Infrastructure Management

• Ensure upkeep and maintenance of plant buildings, offices, utilities, roads, gardens, and common areas.


• Coordinate preventive and breakdown maintenance activities through vendors.


• Monitor plant infrastructure and ensure uninterrupted administrative support services.


• Manage office space allocation, asset tracking, and workplace readiness.  

2. Housekeeping, Canteen & Welfare

• Supervise housekeeping agencies and maintain cleanliness standards across the plant.


• Monitor canteen operations, food quality, hygiene, and employee satisfaction.


• Ensure availability of drinking water, sanitation facilities, and employee welfare amenities.


• Conduct periodic audits and implement corrective actions.  

3. Security & Visitor Management

• Manage security agencies, access control systems, CCTV monitoring, and gate operations.


• Ensure compliance with security protocols and visitor management procedures.


• Coordinate VIP visits and customer visits.  

4. Transport & Travel Management

• Manage employee transportation, hired vehicles, and route optimization.


• Monitor vehicle utilization, GPS tracking, fuel consumption, and vendor performance.


• Llogistics arrangements for official visits.  

5. Vendor & Contract Management

• Identify, onboard, and manage service providers for housekeeping, security, transport, and facility services.


• Monitor contractor performance against SLAs and ensure timely bill certification.


• Support procurement activities and cost optimization initiatives.  

6. Compliance & Liaison

• Ensure compliance with Factory Act provisions related to welfare and administrative services.


• Coordinate inspections by statutory authorities and maintain records.


• Support labour law compliance related to contract manpower and service providers.


• Liaise with local government bodies and external agencies as required.  

7. Budget & Cost Control

• Prepare and monitor administration budgets (OPEX/CAPEX).


• Process purchase orders, invoices, and vendor payments through SAP.


• Drive cost-saving and efficiency improvement initiatives.  

8. Township & Employee Engagement Support

• Coordinate township accommodation allotment and maintenance support.


• Support employee welfare programs, festivals, sports events, and engagement initiatives.


• Address employee grievances related to administration services.  

Skills Required

• Facility & Vendor Management


• Contract Labour Management


• Budgeting & Cost Control


• SAP/MS Office


• Security & Transport Administration


• Communication & Stakeholder Management


• Problem Solving & Negotiation Skills


• Knowledge of Labour Laws and Factory Administration

Key KPIs

• Housekeeping & Hygiene Compliance Score


• Security Incident-Free Operations


• Canteen Satisfaction Index


• Transport Availability & Utilization


• Vendor SLA Compliance


• Budget Adherence


• Audit & Compliance Closure Rate


• Employee Satisfaction with Admin Services

• Graduate in any discipline; MBA/PGDM (HR/Admin) preferred.


• 5–8 years of experience in Plant Administration, Facility Management, or Industrial Administration.


• Experience in manufacturing, renewable energy, power, or heavy engineering industry preferred.