Supervisor (Fund Administration)

• Thoroughly reviews the work prepared by Associates & Senior Associates to ensure accuracy and compliance;
  
• Ensures that Net Asset Value (NAV) reports and other client deliverables are completed in line with the agreed timeline;
  
• Communicates with clients via email and calls as needed;
  
• Assists associates and fellow senior associates with their deliverables as the need arises;
  
• Prepares more complex deliverables as needed;
  
• Communicates with clients on open items and reaches an agreement on the resolution;
  
• Reviews NAV package/reports and working papers such as position and cash reconciliations, accruals, dividends, and interest;
  
• Reviews investor statements, capital call/distribution notices, confirmation letters, as applicable;
  
• Reviews capital activities (contributions, withdrawals, calls and distributions, transfers);
  
• Reviews allocation file, including calculations of administrative and management fees, performance fees, carried interest, waterfall, and clawback, as applicable;
  
• Reviews treasury portal entries and supporting documents;
  
• Reviews Financial Statements as needed;
  
• Escalates critical issues to immediate superior promptly;
  
• Ensures that handover notes are provided to North America counterpart for any items that require coverage during North America hours;
  
• Demonstrates ownership of assigned responsibilities and follow HC Global’s best practices to service clients;
  
• Gains thorough understanding of the fund’s operating structure and agreement with client by reading the operating agreement, private placement memorandum, engagement letter, and other related documents;
  
• Follows the policies and procedures of HC Global to maintain quality service to clients.
  

• Ensures timely submission of timesheets to maintain accurate records of tasks completed and facilitate efficient payroll processing;
  
• Maintains a comprehensive understanding of relevant best practices and client -specific agreements to guarantee adherence to established standards, mitigate potential risks, and deliver services of exceptional quality;
  
• Oversees the timely delivery of high -quality deliverables, acting as the primary reviewer for the output of Associates and Senior Associates;
  
• Carries out the Specific Fund Admin Tasks summarized below:
  

• Team coordination for fund assignments;
  
• Assists with CS Specific Projects, as needed;
  
• Supervises a group of Associates and Senior Associates as determined by the Team Leader and Director of the team (preferably 2 Associates and 1 Senior Associate);
  
• Ensures timesheet and payroll compliance of Associates and Senior Associates;
  
• Assists in determining the training requirements needed by the Associates and Senior Associates, including hands -on training of new hires under supervision;
  
• Ensures Senior Associates and Associates under supervision are attending the trainings/seminars;
  
• Facilitates catch up and coaching sessions with the team assigned to Fund;
  
• Participates in interviewing applicants for Associates and Senior Associate positions as needed;
  
• Participates in annual deliberation of Senior Associates and Associates, as needed;
  
• Summarizes the periodic Assets Under Administration information on Funds assigned to them;
  
• Assists in preparing the annual budget hours and profitability analysis for Funds assigned to them.
  

• Gains a comprehensive understanding of managerial roles and responsibilities to prepare for a management career;
  
• Attends and completes all mandated training programs to enhance skill sets, stay abreast of industry developments, and ensure compliance with regulatory mandates;
  
• Takes the lead in resolving issues with supervised team members, working in partnership with management and other HC Global offices;
  
• Actively engages in group activities to cultivate a collaborative work environment, exchange knowledge, and contribute meaningfully to team objectives;
  
• Demonstrates flexibility, adaptability, and a willingness to contribute to the team's overall goals by performing additional duties as assigned by immediate superiors.
  

Requirements

• Graduate of Bachelor’s degree in Accountancy or equivalent of work experience in the same industry;
  
• A Certified Public Accountant (CPA), Chartered Accountant, Chartered Professional Accountants of Canada a plus;
  
• Possesses extensive experience in Fund Administration Accounting, compliance, U.S. taxation, and other business -related activities; with at least 1 year of experience in people management;
  
• Experience in Fund Administration, Asset Management Audit or a similar field is an advantage;
  
• Strong financial reporting, regulatory compliance, and tax skills a plus;
  
• Proven experience in managing staff;
  
• Strong team player with the ability to work independently and collaboratively;
  
• Has a good business understanding of financial concepts and procedures;
  
• Analytical and detail -oriented;
  
• Ability to develop business relationships, both within and outside of the Company;
  
• Excellent interpersonal, communication, and organization skills;
  
• Computer proficient, with advanced MS Excel skills;
  
• Flexibility to expand work hours as necessary and support business needs.
  

Benefits