TA Support-SUPPORT SERVICES-HR

Role & responsibilities

Recruitment Operations & Coordination

• Maintain and update recruitment trackers on a real-time basis.


• Monitor hiring status, offer status, joining pipeline, and vacancy trackers.


• Coordinate with recruiters, hiring managers, and candidates throughout the hiring process.


• Ensure timely closure of recruitment-related activities within defined timelines.

Candidate Documentation & Verification

• Follow up with selected candidates for submission of required documents.


• Verify completeness and accuracy of candidate documents.


• Coordinate background verification and reference check processes.


• Track pending documents and ensure closure before onboarding.


• Create and maintain candidate records in HRMS, ATS, or recruitment systems.


• Ensure accurate capturing of personal, educational, employment, and compensation details.


• Maintain digital and physical recruitment records as per company guidelines.


• Conduct employment reference checks for shortlisted candidates.


• Verify employment details, roles, responsibilities, and professional conduct from previous employers/references.


• Prepare reference check reports and escalate discrepancies, if any.


• Maintain confidentiality throughout the verification process.

Candidate Profile Creation

Reference Checks

Offer Management

• Prepare offer letters and compensation-related documents as per approved salary structures.


• Ensure necessary approvals are obtained before offer release.


• Coordinate offer discussions and address candidate queries.


• Track offer acceptance and provide regular updates to stakeholders.


• Maintain offer-to-joining MIS and reports.

Onboarding Coordination

• Coordinate pre-boarding activities for candidates.


• Share onboarding schedules, joining instructions, and documentation requirements.


• Liaise with HR Operations, IT, Admin, Payroll, and Business Teams for seamless onboarding.


• Ensure all onboarding documentation is completed before joining.

Joining Formalities

• Facilitate candidate joining formalities on the date of joining.


• Coordinate for employee code generation 


• Ensure smooth transition of new hires to business teams.

MIS & Reporting

• Generate recruitment MIS, hiring dashboards, and status reports.


• Maintain records related to requisitions, interviews, offers, and joinings.


• Ensure data accuracy and timely reporting to management.


• Support recruitment audits and compliance requirements.

Preferred candidate profile :

• Accuracy of recruitment trackers and MIS.


• Timely completion of documentation and reference checks.


• Offer letter turnaround time.


• Offer-to-joining conversion rate.


• Onboarding and joining process compliance.


• Recruitment data quality and audit readiness.