Scope of the role:
As a Travel Coordinator at Vandey, you will be responsible for managing end -to -end travel
arrangements for employees and clients, with a strong focus on international travel coordination
and visa processing. You will ensure smooth, cost -effective, and compliant travel operations while
supporting business needs across multiple geographies. This role requires hands -on experience in
international travel planning, visa management, and exposure to overseas travel processes.
Main Responsibility and Activities:
1. Travel Management (Domestic & International):
ï· Plan, coordinate, and book end -to -end travel arrangements including flights, hotels,
transport, and itineraries.
ï· Handle complex international travel bookings across multiple time zones and destinations.
ï· Ensure cost -effective travel solutions while maintaining company travel policies.
ï· Manage last -minute travel changes, cancellations, and emergency travel requirements.
ï· Maintain detailed travel records, itineraries, and expense documentation.
2. Visa & Immigration Coordination:
ï· Manage end -to -end business visa applications, renewals, and documentation for employees
traveling abroad.
ï· Coordinate employee visa processing for multiple countries including submission,
appointment scheduling, and follow -ups.
ï· Track visa requirements, documentation, and compliance for different countries.
ï· Liaise with embassies, visa agents, and consulates as required.
ï· Ensure timely visa approvals to support business travel schedules.
3. International Travel Support:
ï· Coordinate end -to -end international travel logistics including pre -travel briefing and
documentation.
ï· Support employees with travel requirements such as forex, travel insurance, and countryspecific entry guidelines.
ï· Ensure adherence to international travel compliance and company policies.
ï· Provide on -ground or pre -travel assistance for overseas assignments.
4. Stakeholder Coordination:
ï· Work closely with internal teams and external travel partners to ensure smooth travel
execution.
ï· Act as the primary point of contact for all travel -related queries and escalations.
ï· Maintain strong coordination with travel vendors and service providers for timely execution.
Requirements
Education Qualification & Skills Required:
ï· Bachelor’s degree in Commerce or related field.
ï· Proven experience in travel coordination / travel management roles.
ï· Strong experience in international travel booking and business visa processing.
ï· Exposure to employee visa handling and overseas travel arrangements.
ï· Candidates who have traveled outside India will be preferred.
ï· Strong understanding of global travel requirements and documentation.
ï· Proficiency in Microsoft Office (Excel, Word, Outlook).
ï· Excellent organizational and time management skills.
ï· Strong communication skills (written and verbal).
ï· High attention to detail and accuracy.
About the Company:
Vandey Global Services established in 2017 and based in Bangalore, is a leading HR and
employment services firm providing end -to -end workforce solutions. We specialize in recruitment,
payroll management, and remote team operations, helping global organizations hire and manage
high -performing teams in India. form to Unify.
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