Warehouse & Inventory Executive Zoho Inventory

Position Details

About JNB Bearings

A growing importer and distributor of J&B Brand Bearings and industrial products, JNB Bearings Pvt Ltd serves customers across South India with an active inventory of 400+ SKUs spanning bearings, plummer blocks, oil seals, sleeves and more. We manage operations through modern technology platforms including Zoho Inventory.

We are growing fast and need a detail-oriented, system-driven Warehouse & Inventory Executive who can own inventory accuracy, purchase coordination, dispatch operations, and real-time stock visibility.

Role Purpose

Responsible for maintaining inventory accuracy, warehouse discipline, and system integrity in coordination with warehouse and operations teams. The role covers end-to-end inventory control — from goods inward and purchase follow-ups to dispatch and inventory replenishment planning — using Zoho Inventory as the primary system of record.

Software Knowledge Required

Mandatory

• Zoho Inventory — inward, outward, transfers, stock adjustments, reports
  

• Microsoft Excel — stock tracking, MIS, daily reporting
  

• Barcode Scanning Systems (if applicable)
  

• Basic ERP / WMS Knowledge
  

Preferred

• Zoho Procurement / Purchase Order Management
  

• Vendor Follow-up & Material Planning
  

• Purchase Requisition Processing
  

• Zoho Books Integration with Inventory
  

• Zoho Analytics for Inventory Dashboards
  

Key Responsibilities

1. Inventory Management

• Maintain accurate inventory records in Zoho Inventory with a target inventory accuracy of 98%+
  

• Monitor stock levels, reorder alerts, and safety stock thresholds
  

• Track all inward and outward stock movements in real time
  

• Manage stock transfers between locations and inventory adjustments
  

• Conduct ABC analysis to prioritise fast-moving, slow-moving, and dead stock
  

• Identify and report slow-moving and dead stock to management
  

• Monitor non-moving, slow-moving, and excess inventory and provide recommendations for liquidation, promotions, or stock optimisation
  

2. Goods Receipt & Inward Operations

• Verify incoming goods against supplier packing lists and purchase orders
  

• Record GRN entries in Zoho Inventory accurately and promptly
  

• Report and document shortages, damages, and discrepancies
  

• Coordinate with the purchase team on supplier deviations
  

3. Dispatch & Outward Operations

• Process customer orders and generate packing lists
  

• Ensure accurate picking, packing, and dispatch
  

• Update dispatch status and outward entries in Zoho Inventory
  

• Coordinate with logistics partners for timely delivery
  

4. Purchase Coordination Support

• Follow up on pending purchase orders with suppliers
  

• Coordinate with suppliers regarding dispatch schedules and ETAs
  

• Track expected material arrivals and update team accordingly
  

• Assist in inventory replenishment planning based on reorder levels
  

• Coordinate with the Purchase Department to address stock shortages
  

5. Stock Verification

• Conduct daily stock checks for fast-moving SKUs
  

• Conduct monthly full physical stock audits
  

• Maintain monthly inventory variance within 1% (target: less than 1% monthly stock variance)
  

• Investigate and resolve inventory variances promptly
  

• Submit periodic discrepancy and reconciliation reports
  

6. Warehouse Organisation

• Maintain FIFO principles for all inventory movement
  

• Apply ABC classification and reorder level discipline consistently
  

• Ensure proper storage, labelling, and racking of 400+ bearing SKUs
  

• Maintain cleanliness, safety, and organisation of warehouse space
  

7. Documentation & Reporting

• GRN preparation and filing
  

• Daily stock, dispatch, and inward/outward MIS reports
  

• Inventory replenishment and reorder reports
  

• Variance, adjustment, and dead stock reports
  

8. Cross-Team Coordination

• Sales Team — order fulfilment and stock availability updates
  

• Purchase Team — inward coordination, PO follow-ups, and supplier queries
  

• Accounts Department — GRN and billing reconciliation
  

• Logistics Partners — dispatch and delivery coordination
  

Monthly KPI Scorecard

Note: Inventory Variance Target — less than 1% monthly stock variance is the measurable benchmark for Stock Verification Compliance.

Performance Rating Scale

First-Year Success Plan

First 90 Days

• Understand JNB's full product range and 400+ bearing SKUs
  

• Map warehouse locations, bin structure, and SKU storage layout
  

• Achieve baseline inventory accuracy in Zoho Inventory
  

• Master all Zoho Inventory workflows — inward, outward, transfers, adjustments
  

First 6 Months

• Reduce stock discrepancies to under 1% monthly variance
  

• Achieve 95%+ dispatch accuracy
  

• Begin proactive purchase coordination and replenishment tracking
  

• Establish daily and weekly MIS reporting rhythm
  

First 12 Months

• Achieve and sustain 98%+ inventory accuracy
  

• Complete all monthly physical stock audits on time with zero backlog
  

• Own the inventory replenishment planning cycle independently
  

• Support business growth with zero fulfilment delays due to inventory errors
  

Career Growth Roadmap

Working Schedule

Candidate Profile

Mandatory Requirements

• Minimum 2 years hands-on experience in warehouse or inventory operations
  

• Demonstrated experience using Zoho Inventory (non-negotiable)
  

• Experience in stock management, dispatch, and inward/outward operations
  

• Proficiency in Microsoft Excel
  

Inventory Management Knowledge

• FIFO principles — practical application
  

• ABC Analysis — classification and prioritisation
  

• Reorder Level Planning and Safety Stock Management
  

• Slow-Moving and Dead Stock Identification
  

Strong Industry Preference

• Bearings
  

• Industrial Products
  

Personal Competencies

• High attention to detail and inventory discipline
  

• System-oriented approach — data first, always
  

• Accountability and ownership mindset
  

• Team player with clear communication skills
  

• Reliable, punctual, and process-compliant
  

Location Preference

• Candidates residing in Chennai or nearby areas are preferred
  

• Candidates willing to relocate to Chennai may also apply
  

Notice Period Preference

• Candidates available to join within 15–30 days will be given preference
  

• Immediate joiners are especially welcome
  

Compensation & Benefits

Why Join JNB Bearings?

• Work with Zoho Inventory and Zoho Procurement — modern, cloud-based systems
  

• Hands-on exposure to 400+ bearing and industrial product SKUs
  

• Fast-growing industrial distribution business with clear systems and processes
  

• Structured career path from Executive to Operations Manager with defined CTC bands
  

• Direct contribution to operations — your accuracy drives the business
  

How to Apply