Administrative Assistant

Key Roles and Responsibilities

• Populating all test documentation with data from Vision
• Updating, adding jobs and monitoring the Production visual through vision updates
• Liaising with Technical Authors and UK office for ordering Service Tags & Labels required on a monthly basis and as required
• Transfer of documents between factory and office – Keeping a log on all documentation signed out
• Populating weekly financial output report with figures for management
• Scanning & filing all test documentation
• Assisting procurement in stock ordering for Production Floor
• Allocating lockers for new starters
• Liaise with Planning in relation to changes to Production Visual
•  Liaise with Project team regarding test documents
• Liaise with SHEQ department on PPE requirements
• Assist with process improvement Initiatives / planning.
• Order & replace toners in all printers throughout factory & offices when needed
• Updating of all communications / notifications for noticeboards within the factory
• Provide assistance to the production team as required
• Performance of other ad hoc duties as assigned

Skill Requirements

• 2+ years’ experience in a fast-paced administration role
• Experience of working in a manufacturing environment
• Proven experience in an administration Support role
• Ability to multitask and adapt to changing priorities
• Knowledge of MS Project and MS Office toolset (Word, Excel and PowerPoint) essential
• Third level degree is desirable
• Effective communicator
• Practical approach to work, organized with attention to detail.
• Organised, dependable and excellent time management.
• Excellent interpersonal and communication skills
• Adaptable problem solver.