Dublin Facilities Manager (Maternity cover)

Job Purpose

·To provide cost effective and efficient Facilities operation services within Euronext Dublin properties;

• Assist departments with existing projects and manage project budgets;

·Manage Facilities annual budget to business requirements ensuring that the department maintain optimum balance, cost and flexibility within the department and third party contractors;

• Support Events team where and if needed;
• Crisis Management where facilities management is paramount

Key Accountabilities

• Management of total Facilities Management operation and budget within Dublin office; including supervision of facilities staff and contractor staff, event management as needed, client and tenant relations.
• Management of daily Facilities operation (internal functions, cleaning, catering, hospitality, visitor’s reception and switchboard, premises) ensuring that all in-house services provided are efficiently performed and implement changes when required to improve the service;
• Manage Facilities operational department budget ensuring that costs do not exceed the annual budget;
• Manage Facilities procurement process ;
• Collaborate with departmental managers, heads of departments and directors relating to any Facilities requirements or special projects.
• Play a central role in crisis management when incidents require facilities management decisions.

Knowledge, Skills and Experience Required

Knowledge:

• Comprehensive working knowledge in facilities operations, budget management, vendor management, and contract negotiation

• Strong organisational and time management skills to coordinate multiple services and projects efficiently.
• Excellent interpersonal skills for liaising with staff, tenants, contractors and senior management.
• Problem-solving and decision-making abilities, particularly in pressurised and/or crisis situations.
• Attention to detail and ability to implement improvements in service delivery.
• Trusted individual on company money laundering and gift policy.
• Able to adapt within job responsibilities

• Proven experience in facilities management, ideally within a similar office environment or company size.
• Track record of managing budgets and procurement processes.
• Experience in supervising facilities staff and contractors.
• Previous involvement in tenant management and event coordination.
• Demonstrated ability to lead projects and manage crisis situations related to facilities.

Euronext Values

Unity

•        We respect and value the people we work with

•        We are unified through a common purpose

•        We embrace diversity and strive for inclusion

Integrity

•        We value transparency, communicate honestly and share information openly

•        We act with integrity in everything we do

•        We don’t hide our mistakes, and we learn from them

Agility

•        We act with a sense of urgency and decisiveness

•        We are adaptable, responsive and embrace change

•        We take smart risks

Energy

•        We are positively driven to make a difference and challenge the status quo

•        We focus on and encourage personal leadership

•        We motivate each other with our ambition

Accountability

•           We deliver maximum value to our customers and stakeholders

•           We take ownership and are accountable for the outcome

•           We reward and celebrate performance

We are proud to be an equal opportunity employer. We do not discriminate against individuals on the basis of race, gender, age, citizenship, religion, sexual orientation, gender identity or expression, disability, or any other legally protected factor. We value the unique talents of all our people, who come from diverse backgrounds with different personal experiences and points of view and we are committed to providing an environment of mutual respect.

Additional Information

This job description is only describing the main activities within a certain role and is not exhaustive. It does not prevent to add more tasks, projects.