Estimating Administrator

Job purpose

To support the estimating function in providing tender costs and packages for bids for adjudication.

Duties and responsibilities

Responsible for:   

• Check, acknowledge and log all tender documents and amendments, plus monitor tender document movements throughout the office.


• Adding tender to Tender Work Load programme


• Organise copy of tender documents and amendments for appropriate parties and ensure BoQ’s are copied and drawings are prepared for site visits by assigned contracts manager / supervisor/ estimator


• Support the estimator in identifying sub-contractors and suppliers to issue enquiry packages to.


• Prepare enquiry packages and dispatch to sub-contractors and suppliers.


• Follow up supplier/sub-contractor phone calls and maintain a “live” progress schedule report.


• Ensure sub-contractor and supplier quotations are received and input into the estimating system.  Hand-over and presentation of returned and completed tender bid enquiry package to the estimator.


• Attend tender launch and mid tender review meetings, brief team on tender enquiry status and supplier / sub-contractor feedback, take and issue minutes.


• Ensure all information and arrangements are made for tender adjudication meeting. Attend adjudication meeting and prepare summary minutes as directed.


• Maintain central tender filing system.


• On successful tender prepare files in conjunction with the estimator for hand-over meeting as directed by the estimator.

Qualifications and experience

Ability and knowledge of:

• Construction Materials, Methods & Technology


• Procurement


• Management Systems


• Local Subcontract Market