Travel and Relocation Coordinator

Key Responsibilities

• Work with project teams to plan workforce movements and ensure personnel are ready to start work in line with project schedules.


• Source and arrange suitable travel and accommodation, including flights, vehicle hire and ground transport, for both domestic and overseas assignments.


• Keep track of workforce documentation and ensure all necessary travel permissions, certifications and training records are available before deployment.


• Support employees with travel-related queries, making alternative arrangements when plans change or unexpected issues arise.


• Oversee accommodation bookings and allocations, responding to availability issues and ensuring arrangements meet workforce needs.


• Maintain up-to-date records of travel plans, accommodation usage and mobilisation activity.


• Review supplier invoices, assist with monitoring expenditure and help keep travel costs under control.


• Build strong working relationships with operational teams and identify practical ways to streamline coordination and administrative processes.

• Previous experience in a coordination, logistics, travel or administrative role.


• Strong planning skills, with the ability to work on multiple itineraries at once.


• Good attention to detail and confidence handling records and documentation.


• Proficient in Microsoft Office, particularly Excel and Outlook.


• Clear communicator with a practical problem-solving approach.


• Experience in construction, engineering, international travel, immigration documentation or workforce management systems would be beneficial.