Accounts Payable Specialist

The role is part of the Accounts Payable team and is responsible for managing the full procure‑to‑pay (P2P) process.
The position ensures accuracy, timeliness and compliance of accounting records related to Italian, EU and non‑EU suppliers, supporting payment processes and monthly closings.

Key Responsibilities

• Manage the full accounts payable cycle, including receipt of invoices, formal and substantive checks, and reconciliation with purchase orders and delivery notes (PO / GR / DDT).

• Record and archive supplier invoices (Italy, EU and non‑EU), ensuring correct application of VAT and tax regulations.

• Monitor and update the supplier aging and payment schedule.

• Prepare, execute and post supplier payments (domestic and international bank transfers, RiBa).

• Manage and post expense reports and corporate credit card transactions.

• Support monthly closing activities and perform accounting reconciliations.

• Liaise with internal departments (Purchasing, Logistics, Controlling) and suppliers to resolve discrepancies and issues.

• Ensure compliance with company procedures and accounting standards.

Requirements

• Minimum 5 years of experience in similar Accounts Payable roles, preferably within medium‑to‑large or structured companies.

• Strong knowledge of VAT regulations, including EU and extra‑EU transactions.

• Good command of Microsoft Office, particularly Excel (pivot tables, basic/intermediate formulas).

• ERP experience required; Diapason knowledge is a plus.

• Good knowledge of English, both written and spoken.

• Accuracy, reliability, ability to work with deadlines, and good cross‑functional communication skills.