Financial Administration

• Upload contracts to internal systems.


• Create and follow procurement tender process in internal systems for high-budget projects.


• Create and upload purchase request forms and purchase orders to internal systems.


• Report on planned purchases with procurement.


• Check and upload received invoices to PIN’s internal systems, support with invoicing.


• Monitor digital projects budget spending and profit/loss.


• Monitor DU operational budget spending, review financial systems regularly, track profit/loss.


• Own DU budgeting and timesheeting process, including documentation and team capacity building


• Support monthly timesheeting, ensuring alignment with budget expectations.  


• Send monthly reports of DU work to country programs


• Support the finance team with quarterly intangible asset allocations.


• Own the DU work ordering process, including workflows, reports, documentation, capacity building of team

Documentation

• Prepare and update Digital Unit All Hands presentations.


• Organize and maintain Digital Unit SharePoint and Confluence spaces up to date. 

Nethope Membership

• Follow Nethope emails, activities, news, grant and learning opportunities and share them with the organization.


• Provide support to employees signing up to the platform.


• Manage Nethope Teams channel. 

Team Administration

• Assist wit joint team online and offline activities and sharings. Organize team catchup meetings.


• Enhance the format of internal meetings. 


• Maintain a shared team calendar.


• Coordinate team travels.


• Assist with onboarding and offboarding team members. Making sure all data are archived.


• Ensure job roles and team structure are up to date in Office 365 and HRIS.

Office Management

• Handle post mail.


• Take care of the Digital Unit physical office.


• Support with inventory checks.


• Support with purchases for the office (monitors, PCs, hard disks, chairs, desks, …).

Team Learning and Development

• Coordinate induction and capacity development plans for the team.


• Facilitate internal brainstorming, knowledge sharing and capacity-building sessions. Identify and invite external speakers for team workshops.


• Support booking of firt aid training courses

License Management

• Administrate access to Digital Unit tools (e.g., SharePoint, Confluence, Jira, Figma, dev tools).


• Process new license orders.


• Track and review purchased licenses.


• Calculate budget for license purchases, including purchases shared with multiple teams.


• Communicate with support and sales teams of the tools in use.


• Introduce new tools to enhance work organization.

Proposal Development

• Search for new digitalization, technology & AI related grants.


• Add proposal opportunities to internal systems.


• Coordinate DU proposal development activities

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  Working environment in a well-established humanitarian organization in a challenging context; 

  
  

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  Starting Salary and benefits based on PIN’s salary scale and HR policies; expected salary range between 18 650 - 21 100 CZK gross for part-time;

  
  

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  Time off and Rest:  

  
  

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  25 days of holiday annually; 

  
  

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  3 sick days and 3 study leave days; 

  
  

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  Equipment and Workspace:  

  
  

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  Laptop (also for personal use) 

  
  

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  Mobile phone with a company plan; 

  
  

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  Flexibility with occasional home-office arrangements;

  
  

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  Open and informal organizational culture, interesting and creative work in an international environment; 

  
  

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  On-site kindergarten located on the ground floor of our building; 

  
  

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  Dog-friendly office environment.  

  
  

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  Professional Development:  

  
  

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  Free access to e-learning platforms and PIN Learning Hub; 

  
  

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  PIN’s global Induction Training; 

  
  

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  Tailored capacity-building opportunities; 

  
  

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  Free psychological consultations and coaching options. 

  
  

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  Additional benefits:  

  
  

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  Opportunity to participate in events organized by PIN, including the One World International Film Festival, knowledge-sharing sessions, and retreats; 

  
  

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  Multisport card (for access to numerous sports facilities - paid by employee); 

  
  

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  When traveling abroad:  

  
  

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  Reimbursement of travel expenses such as flights, visas and vaccinations; assistance with the visa application procedure; 

  
  

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  Travel health insurance covering medical care, incl. the repatriation; 

  
  

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  24/7 Medical Support available online.