Italy - Executive Assistant

Key Responsibilities will include:

• Extensive diary management for the MDs including client meetings, dinners, internal calls and logistical arrangements such as room bookings and video conferences


• Booking international business travel, including flights, transfers and accommodation as well as handling travel documentation as necessary


• Inbox management as required by bankers


• Expense processing through Concur for the team to include junior bankers late working meals and taxis


• Maintaining the Jefferies in-house CRM system 


• Handling ad-hoc administrative tasks as required.


• Fostering key relationships with staff across the firm


• Highly motivated and proactive, able to work efficiently in a fast-paced environment, thinking innovatively using their initiative


• Strong team player with excellent verbal and written communication skills 

Candidate Specification

• A quick learner with the ability to learn the business needs as well as Jefferies’ relevant policies and procedures


• Basic numeracy stills essential together with a comprehensive knowledge of Microsoft Office including PowerPoint and Excel:


• Able to develop and maintain good working relationships throughout the firm with a flexible approach 


• Previous experience of supporting senior bankers as well as a team of juniors is essential


• Strong attention to detail 


• Excellent spoken English and Italian