Office Admin Categorie Protette (L. 68/99)

Plug and Play Italy is seeking a dynamic, organized, and proactive Office Admin. The candidate will play a key role in the day-to-day management of our Italian offices, supporting administrative, accounting, and logistical activities at our Milan headquarters and other national offices. We are looking for a hands-on, problem-solving individual who can thrive in a fast-paced, highly collaborative international environment.

What You’ll Do:

Office Operations & Cross-Office Coordination

●    Coordinate the day-to-day operations of the offices in Milan, Turin, Modena, and Catania.
●    Ensure the smooth running of the workspaces and support the operational needs of the local teams.
●    Collaborate with landlords, facility managers, and external vendors on routine and special maintenance.

Vendor & Facility Management

●    Manage relationships with suppliers, technicians, and general services.
●    Monitor service calls, contract deadlines, and the quality of services provided.
●    Ensure high standards for the workplace and the office experience.

Procurement & Office Supplies

●    Manage orders and procurement for office supplies, consumables, catering, and other office-related services.
●    Optimize costs, timelines, and purchasing processes.

Administrative & Accounting Support

●    Provide administrative and accounting support, including managing invoicing to suppliers and supporting invoicing to partners.
●    Manage administrative systems and company documentation.
●    Provide support for electronic data processing and the monitoring of administrative activities.

Event & Operational Support

●    Support the PR & Communications team in coordinating vendors and organizational activities related to events, in-person meetings, and other corporate initiatives.
●    Design of flyers, social media posts, posters, etc., for large and small events.
●    Continuous update of the PnP Italy master deck.
●    Maintain updated and organized drives.

What We’re Looking For:

●    Previous experience in administrative and/or accounting roles.
●    Excellent knowledge of English, both written and spoken.
●    Strong sense of responsibility, proactivity, and initiative.
●    Excellent organizational and problem-solving skills.
●    Excellent interpersonal and communication skills in managing internal and external stakeholders.
●    Ability to work in a dynamic and international environment.
●    Good knowledge of Microsoft Office / Google Workspace.

Nice to Have: 

●    Experience in international settings, startups, or innovative environments.
●    Familiarity with ERP systems or digital administrative platforms.

Why Join Us:

Joining Plug and Play Tech Center means working in one of the world’s most dynamic innovation ecosystems, in close collaboration with startups, corporations, and international investors.

We offer a young, international, and ever-evolving environment, with the opportunity to make a tangible contribution to the growth of our operations in Italy.